MAC Coordinator

Cushman & Wakefield; Markham; On-site; CAD 69,000 - 82,000; Full time

Job summary

A leading facilities management company seeks a MAC Coordinator to manage Moves, Adds, and Changes (MAC) across various sites. This role involves executing MAC activities efficiently while adhering to all safety protocols and managing vendor relationships. Ideal candidates will have a background in facilities coordination, strong organizational and communication skills, and familiarity with workplace software systems. The position offers a competitive salary ranging from $69,487.50 to $81,750.00.

Qualifications

• 2+ years of experience in facilities or coordination.
• Ability to manage multiple requests.
• Experience with furniture systems is a plus.

Responsibilities

• Manage and complete work tickets from initiation to completion.
• Coordinate vendor assistance for moves and installations.
• Ensure compliance with safety and operational protocols.

Skills

Organizational skills

Communication skills

Budgeting understanding

Proficiency in workplace software

Tools

Archibus

Corrigo

Job description

Job Title

MAC Coordinator

Job Description Summary

The MAC Coordinator supports the day-to-day management of Moves, Adds, and Changes (MAC) across assigned sites. This role ensures all MAC activities — from small furniture orders to larger group moves — are executed efficiently, safely, and within budget. The MAC Coordinator partners closely with MAC Managers, vendors, and internal clients to ensure smooth operations, accurate reporting, and adherence to all company and safety protocols.

Job Description

Key Roles & Responsibilities

Ticket and Project Coordination

• Manage and personally complete all assigned work tickets from initiation through “Work Complete” status.
• Coordinate small furniture orders: obtain vendor pricing, cost center approvals, and POs; confirm goods receipt (GR) and schedule installation.
• Support MAC Managers by creating and defining scopes of work for small projects at assigned sites and flag for MAC Manager project setup.
• Coordinate part-time vendor assistance as needed for moves, installations, or furniture work.

Vendor and Budget Management

• Track and manage quarterly MAC vendor budgets; monitor PO activity created by MAC Managers to ensure budgets remain on target weekly and monthly.
• Host weekly or biweekly meetings with third-party MAC vendors to review project status, priorities, and issue resolution.Maintain oversight of offsite furniture storage with 3rd party vendors, including quarterly warehouse visits and inventory verification.

Safety and Compliance

• Ensure all third-party vendors comply with C&W and AMD safety and operational protocols.
• Complete all assigned safety and compliance training on schedule.
• Escalate safety or compliance issues promptly to the MAC Manager.

Qualifications

• 2+ years of experience in facilities, workplace operations, or moves/adds/changes coordination preferred.
• Strong organizational skills with the ability to manage multiple requests simultaneously.
• Proficiency in workplace or IFM software systems (e.g., Archibus, Corrigo, or similar).
• Experience working with furniture systems (e.g., Herman Miller, Steelcase, etc.) is a plus.
• Excellent written and verbal communication skills.
• Demonstrated ability to work independently and collaboratively in a fast-paced environment.
• Basic understanding of budgeting and purchase order processes.

Working Conditions

• On-site role with occasional travel to local or regional sites and vendor warehouses.
• May require periodic lifting or movement of light furniture or equipment.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.
The company will not pay less than minimum wage for this role.
The compensation for the position is: $ 69,487.50 - $81,750.00 Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to [e-mail]. Please refer to the job title and job location when you contact us. Cushman & Wakefield s’engage à respecter l’équité en matière d’emploi. Notre objectif est d’offrir un milieu de travail diversifié, inclusif et exempt d’obstacles. Si vous êtes une personne handicapée et que vous avez besoin de recevoir l’offre d’emploi dans un autre format ou d’accéder à toute autre mesure d’adaptation au cours du processus d’embauche, veuillez soumettre votre demande par courriel à [e-mail]. Veuillez mentionner le titre de poste et le lieu de travail au moment de communiquer avec nous. INCO: “Cushman & Wakefield”