Legal Assistant, Trademark Prosecution

Osler Tax Group; Ottawa; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A leading law firm in Canada is seeking a Legal Assistant to manage client intake and provide vital support to Legal Practitioners. The ideal candidate will have a Community College Certificate and 3-5 years of relevant experience, particularly in Intellectual Property. This role offers a hybrid work arrangement with a mix of office and remote work, emphasizing the importance of technical skills and customer service.

Qualifications

• Minimum of three to five years of experience in a Legal Assistant role in the Intellectual Property industry.
• Strong technical skills in MS Office suite.
• Ability to handle confidential materials.

Responsibilities

• Manage new file setup and client intake process.
• Provide administrative support to Legal Practitioners.
• Prepare draft client correspondence.

Skills

Technical skills (MS Office suite)

Knowledge of Canadian trademark prosecution

Administrative support

Education

Community College Certificate in Legal Secretarial Assistant program

Job description

Major Responsibilities

• Manages new file setup, including gathering information for client intake process, workspace management, creating and managing files in document management system
• Provides support to Legal Practitioners by assisting with administrative tasks including deadline tracking, reminders, actioning and responding to critical Trademark prosecution deadlines
• Prepares draft client correspondence, including formatting, finalizing correspondence and other materials
• Effectively utilizes knowledge of Canadian trademark prosecution, Opposition Board Proceedings, Nice Classification, and Madrid Protocol workflow to manage client matters with the direction and final approval of Legal Practitioners
• Prepares preliminary Trademark submission drafts for review by Legal Practitioner, and reporting to clients
• Revises and finalizes final submissions as approved by Legal Practitioners, including filing submissions using the Canadian Intellectual Property Office online filing system
• Corresponds with clients, triages incoming correspondence for Legal Practitioners, actions and follows up to ensure client service standards are met
• Handles confidential materials and documents
• Performs other duties as required

Position Requirements

Education and Experience

The successful incumbent will have a Community College Certificate in a Legal Secretarial Assistant program or equivalent, strong technical skills (MS Office suite), be a team player, have a positive attitude and professional image, and possess a minimum of three to five years of experience in a Legal Assistant role in the Intellectual Property industry. An equivalent combination of education, training and experience is acceptable.

We are currently working in a hybrid work arrangement, which includes a requirement to work primarily in the office and flexibility to work remotely up to 2 days per week.

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.

NO AGENCIES OR PHONE CALLS / EMAILS PLEASE.