Legal Assistant – Litigation

Kelly Santini Llp; Ottawa; On-site; CAD 50,000 - 70,000; Full time

Job summary

A legal firm in Ottawa is seeking a Legal Assistant to join their Litigation group. The ideal candidate will have strong organizational skills and at least 3 years of litigation experience. Responsibilities include managing client files, drafting documents, and performing accounting tasks. The firm values equality, diversity, and inclusion, offering health benefits and pension matching as part of the compensation package.

Benefits

Health benefits

Pension matching

Qualifications

• 3+ years experience in litigation preferred.
• Knowledge of court rules, filing practices, and litigation procedures.
• Proficient with technology and software.

Responsibilities

• Assist with drafting, revising, and formatting court documents.
• Organize client files in a document management system.
• Perform accounting functions including billing and collection.

Skills

Attention to detail

Organizational skills

Interpersonal skills

Communication skills

Education

Legal Assistant or Law Clerk diploma

Tools

Adobe Pro

Microsoft Office Suite

GhostPractice

NetDocuments

Job description

Kelly Santini LLP has an exciting opportunity for a Legal Assistant to join the Litigation group. We are seeking someone who thrives in a fast-paced litigation practice, with strong file management and organizational skills. The ideal candidate will be proactive, reliable, and able to anticipate next steps to keep files moving forward smoothly. Salary level is commensurate with experience and health benefits and pension matching are provided.

Kelly Santini LLP values the importance of equality, diversity, and inclusion. We believe that it is a moral imperative that we pursue initiatives that will further these goals within and outside of the walls of our firm. We believe that a diverse and inclusive workplace is a better, stronger, and happier place to work, adding to the collective strength of our community.

Responsibilities

• Knowledge of the Rules of Civil Procedure with respect to deadlines, court procedures, trial preparation etc.
• Assist with drafting, revising, and formatting correspondence, pleadings, motion records, affidavits, discoveries, and other court documents
• Organize client files, ensuring all files are accurately opened, maintained, and easily accessible in the firm’s document management system
• Perform accounting functions including docket entry, review, production and review of pre-bills, final billing and AR collection
• Managing of calendars, scheduling appointments and tracking deadlines, including timely reminders and follow-up
• Transcribe a variety of dockets, documents and notes from dictation with accuracy and attention to detail
• Liaise with internal team, courts, opposing counsel, and other third parties
• Act as a point of contact for clients, providing updates, gathering necessary information, and ensuring client inquiries are handled professionally and promptly
• General administrative tasks such as submitting expenses, filing, photocopying, scanning etc.
• Other duties as required to support the efficient functioning of the legal team

Qualifications

• Legal Assistant or Law Clerk diploma from recognized post-secondary institution
• 3+ years experience in litigation preferred
• Knowledge of court rules, filing practices, and litigation procedures
• Strong attention to detail and commitment to accuracy in record-keeping and document organization
• Exceptional organizational and time management skills, able to prioritize tasks effectively
• Excellent interpersonal and communication skills; Comfortable interacting with clients and other internal and external professionals on a regular basis
• Proficient with technology and software including Adobe Pro, ACL and Microsoft Office Suite of programs, with the ability to quickly learn and adapt to new systems
• Experience with GhostPractice and NetDocuments an asset
• Committed to upholding firm values, including exceptional client service, community engagement and the advancement of diversity and inclusion

If you are interested in joining our team, we invite you to send your cover letter, resume and a list of references in confidence to :

Kelly Santini is committed to maintaining an inclusive and accessible environment for all. We encourage and welcome applications from all qualified individuals, including those with disabilities. We will accommodate accessibility requests of individuals with disabilities and / or medical needs throughout the recruitment and selection process. Should you require a specific accommodation, please contact Human Resources by phone at 613-238-6321 ext 307 or by e-mail at [e-mail].

We invite you to apply and join our team.