Legal Assistant

IQ PARTNERS Inc; Toronto; Hybrid; CAD 50,000 - 65,000; Full time

Job summary

A prestigious law firm in Toronto seeks a Legal Assistant to support a dynamic legal team. In this hybrid role, you will manage correspondence, prepare materials for meetings, and liaise with clients while ensuring organizational excellence. The firm offers a competitive benefits package and values professionalism.

Benefits

Benefits start on day one

Pension plan

Tuition reimbursement

Qualifications

• Legal Assistant Diploma or equivalent education required.
• Experience in Corporate or Financial Services is an asset.
• Proven ability to thrive in high-pressure environments.

Responsibilities

• Review and prioritize correspondence and emails.
• Manage client files and billing processes.
• Coordinate meetings and travel arrangements.

Skills

Communication

Organizational skills

Attention to detail

Time management

Document management

Education

Legal Assistant Diploma

Tools

Microsoft Office Suite

Job description

Our client, one of Canada's leading and most respected law firms, is currently seeking a Legal Assistant to join their Toronto office. This is a fantastic opportunity to be part of a high-performing legal team within a prestigious firm that values professionalism, excellence, and client service.

What You’ll Be Doing:

• Reviewing and prioritizing correspondence and emails; drafting responses or redirecting as appropriate
• Coordinating travel arrangements, including preparing travel itineraries and meeting documentation
• Drafting and organizing materials for speaking engagements
• Maintaining paper and electronic filing systems
• Managing a high volume of expenses and reconciling expense reports
• Opening and closing client files in accordance with firm policies
• Handling docketing and billing processes
• Managing complex calendars, triaging requests, and ensuring lawyers are fully briefed ahead of meetings
• Coordinating meetings and events, including logistics and document preparation
• Liaising with internal departments such as Finance and Marketing
• Interacting with clients regarding invoices, collections, and preparation of WIP/AR reports

What You Bring to the Table:

• Legal Assistant Diploma or equivalent education
• Corporate, Securities, Competition or Financial Services experience is an asset
• Ability to thrive under pressure and meet deadlines in a high-performance environment.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
• Excellent written and verbal communication skills
• Outstanding organizational and time management skills
• Strong attention to detail and accuracy
• Advanced searching and document management abilities
• Self-motivated, proactive, and adaptable with a strong sense of initiative
• Willingness to work flexible hours as needed

Perks:
In this role you will be working in a hybrid capacity. Benefits start on day one and you will also be rewarded with a pension plan and other non-salary perks such as tuition reimbursement.

IQ PARTNERS is committed to operating an inclusive, barrier-free recruitment and selection process, and we encourage candidates of every race, gender, age, religion, identity, and experience to apply for this position. We’d be happy to provide accommodation for any candidate that requires assistance due to a disability or medical need. Please contact us at 416-599-4700 or by email at [e-mail] to discuss specific accommodations.

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