legal administrative assistant

Aujla Law Office Prof. Corporation; Mississauga; On-site; CAD 40,000 - 55,000; Full time

Job summary

A legal office in Mississauga seeks an experienced administrative assistant to coordinate office information flow, manage appointments, and supervise staff. The ideal candidate will have a secondary school diploma and strong communication skills in English. This permanent position requires 35 hours of work per week in a fast-paced environment, with additional responsibilities for document management and financial reporting.

Qualifications

• Experience of 1-2 years in an administrative role is important.
• Strong interpersonal skills and ability to multitask are needed.
• Dependable and organized approach to work is required.

Responsibilities

• Coordinate the flow of information and manage appointments.
• Supervise and train staff efficiently.
• Prepare financial statements and ensure compliance.

Skills

Client focus

Organized

Excellent oral communication

Excellent written communication

Attention to detail

Education

Secondary (high) school graduation certificate

Job description

Education

• Secondary (high) school graduation certificate

Tasks

• Coordinate the flow of information
• Open and distribute regular and electronic incoming mail and other material
• Schedule and confirm appointments
• Supervise staff
• Train staff
• Maintain filing system
• Determine and establish office procedures and routines
• Prepare financial statements and reports
• Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage

Supervision

• 3-4 people

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large caseload

Personal suitability

• Accurate
• Client focus
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Organized
• Reliability
• Ability to multitask

Experience

• 1 year to less than 2 years
• Durée de l'emploi : Permanent
• Langue de travail : Anglais
• Heures de travail : 35 hours per week