Leasing Coordinator

ICES : Data, Discovery, Better Health; Vaughan; On-site; CAD 50,000 - 55,000; Full time

Job summary

A property leasing company in Vaughan is looking for a Leasing Coordinator to support the leasing team. This full-time position involves responding to inquiries, organizing leasing files, and coordinating property tours. The ideal candidate has 1-2 years of experience in office administration or real estate, is proficient in Microsoft Office, and possesses strong customer service skills. The annual salary ranges from $50,000 to $55,000 with various benefits, including health care and tuition reimbursement.

Benefits

Company events

Company pension

Dental care

Disability insurance

Employee assistance program

Extended health care

Life insurance

On-site parking

Paid time off

Tuition reimbursement

Vision care

Qualifications

• 1-2 years of experience in office/administration or real estate preferred.
• Proficient in Microsoft Office Suite and Adobe Acrobat.

Responsibilities

• Respond to all leasing inquiries via phone and email.
• Schedule property tours and meetings.
• Maintain organized leasing files and documentation.
• Prepare various leasing reports and correspondence.
• Liaise with Property Management and other departments.

Skills

Office administration

Real estate knowledge

Customer service

Excellent communication

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

Job description

Position Summary

The Leasing Coordinator serves as the first point of contact for all prospective tenants and plays a key role in assisting them to find suitable space for their business. In addition, they provide administrative support to the leasing team, under the director of the Senior Director of Leasing. This position plays a key administrative role in coordinating lease documents, maintaining up-to-date leasing records and facilitating communication between tenants, agents, and internal departments. The ideal candidate is confident, highly organized, detail oriented, and a people-focused individual who thrives in a fast-paced environment. The Leasing Coordinator will work closely with the Senior Leasing Administrator on shared tasks and responsibilities.

Responsibilities

• Respond to all telephone, email and internet leasing inquiries
• Schedule and coordinate property tours and meetings for Senior Director and Director of Leasing
• Maintain accurate and organized leasing files, tracking and recording, lease documentation scanning and file maintenance
• Preparing various leasing reports, lease summaries, internal / external correspondence and memos
• Liaise with Property Management, Accounting and Development departments, as required
• Ability to maintain confidentiality and handle sensitive information in a professional manner
• Provide administrative support to the Leasing team
• Assist in the marketing of commercial listings, updating the website, site plans and signage;
• Ability to manage multiple priorities
• Support Senior Lease Administrator as required
• Other assignments within the scope, spirit, and purpose of the job as requested from time to time by management.

Skills, Knowledge, Experience and Education

• 1-2 years of experience in office / administration or real estate preferred
• Proficient in Microsoft Office Suite and Adobe Acrobat

Core Competencies

• Self-sufficient, self-starter, quick learner
• Strong customer service focus
• Excellent communication and interpersonal skills
• Ability to work efficiently as a member of a team and in a professional manner with employees at various levels of the organization
• Ability to deliver quality results under pressure and within tight deadlines

Job Types

• Full-time, Permanent

Pay

• $50,000.00-$55,000.00 per year

Benefits

• Company events
• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Tuition reimbursement
• Vision care

Schedule

• Monday to Friday

Work Location

• In person