Junior Human Resources Coordinator

LEGISLATIVE ASSEMBLY; Toronto; Hybrid; CAD 80,000 - 100,000; Full time

Job summary

An Ontario public sector organization is looking for a Junior HR Coordinator to support HR operations including recruitment, onboarding, and employee engagement initiatives. The ideal candidate will have a background in HR, strong analytical and communication skills, and is detail-oriented. This full-time position offers a flexible hybrid work model and opportunities for professional development.

Benefits

Flexible hybrid work model

Continuous learning and professional development

Pension plan program (optional for contract employees)

Qualifications

• Up to 2 years of relevant work or co-op experience in HR.
• Experience organizing and prioritizing tasks.
• Experience preparing reports and presentations.

Responsibilities

• Coordinate and support recruitment activities.
• Assist in the review and improvement of HR policies.
• Support employee engagement initiatives.
• Coordinate training and development activities.
• Assist with the coordination of the IPC student program.

Skills

Detail-oriented

Analytical skills

Communication skills

Interpersonal skills

Problem-solving skills

Education

Post-secondary education in HR or a related field

Tools

Microsoft Office Suite

Job description

Overview

Join our dynamic team as a Junior HR Coordinator, where you\'ll be at the heart of our HR operations and gain valuable experience across all areas of human resources. In this role, you\'ll support recruitment, onboarding, learning, engagement, and student programs while helping us deliver excellent HR services across the organization. If you\'re detail-oriented, eager to learn, and ready to make an impact, we\'d love to hear from you.

The Information and Privacy Commissioner of Ontario is an administrative tribunal responsible for the Freedom of Information and Protection of Privacy Act (FIPPA), the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), the Personal Health Information Protection Act (PHIPA) and the Child, Youth and Family Services Act (CYFSA).

About the job

As a key member of the HR team, you\'ll play an important role in supporting the entire employee lifecycle. You\'ll:

Responsibilities

• Recruitment & Onboarding Support
  • Collaborate with hiring managers to coordinate and support recruitment activities, including posting job ads, scheduling interviews, assisting with reference checks and hiring paperwork, to ensure a seamless and efficient hiring process.
  • Facilitate new hire onboarding and orientation, ensuring a smooth and welcoming transition for all new employees.
• HR Policy & Procedural Support
  • Assist in the review and continuous improvement of the IPC\'s HR policies, procedures and templates to ensure legislative compliance and support organizational goals.
  • Develop and maintain procedural documentation and ensure consistency and fairness across the organization.
• Employee Engagement & Experience
  • Support employee engagement initiatives, recognition programs, related events and special projects to continue to enhance the employee experience and build the IPC\'s brand as an employer of choice.
  • Research best practices in employee experience and identify opportunities to increase employee engagement and embed these practices within the organization.
  • Maintain the HR intranet by ensuring it\'s up to date with relevant and engaging content to keep employees informed and connected.
• Learning & Development Coordination
  • Support training and development activities, including scheduling, logistics, and tracking participation to continue to foster a culture of learning and development.
  • Collect and analyze feedback to help improve learning programs.
• Student Program Coordination
  • Assist with the coordination of the IPC student program to bring fresh perspectives and innovative ideas to the organization including supporting onboarding, engagement and learning opportunities.
  • Act as a primary point of contact for student employees.
• General HR Administration
  • Maintain employee files and records with accuracy and confidentiality.
  • Support payroll and benefit documentation processing.
  • Prepare standard employment letters, status changes, and related HR documentation.
  • Respond to routine employee inquiries and provide administrative support to the HR team.

Qualifications

Education and Experience

• Post-secondary education in HR or a related field, with up to 2 years of relevant work or co-op experience (or an equivalent combination).
• Experience organizing and prioritizing tasks using project management processes.
• Experience preparing reports and presentations using Microsoft Office (Excel, Word, PowerPoint, Outlook).

Knowledge and Skills

• Familiarity with HR concepts and processes (recruitment, onboarding, employee engagement, learning and development).
• Strong analytical and problem-solving skills with attention to detail.
• Ability to research HR best practices and summarize findings for programs and policies.
• Excellent verbal and written communication skills.
• Strong interpersonal skills and ability to work effectively with diverse groups.
• High degree of professionalism, discretion, and confidentiality.
• Ability to manage multiple administrative tasks and prioritize effectively.

Technical Proficiency

• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).

Asset Qualifications

• Certified or working towards a Human Resources Professional (CHRP) designation
• Experience in a unionized environment.
• French language skills (oral and written).
• Experience with Applicant Tracking Systems (ATS) or HR platforms.

How to Apply

Please apply through our website

Diversity, Inclusion and Accessibility

Commitment to diversity, inclusion, accessibility, and anti-racism: We are committed to building a workforce that reflects the communities we serve and promoting a diverse, anti-racist, inclusive, accessible, merit-based, respectful, and equitable workplace. We encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities, and expressions. We also believe in providing services to Ontarians in both official languages and encourage bilingual candidates to apply.

What\'s in it for you?

What\'s in it for you?

• A modern organization with a flexible hybrid work model with in-office attendance at a minimum of 5–10 days per month.
• Commitment to continuous learning and professional development.
• Work with an innovative and high-performing organization committed to creating a positive workplace culture and advancing the privacy and access rights of Ontarians.
• A pension plan program (optional for contract employees).

Position details

• 1 English Temporary, duration up to 6 months, 2 Bloor St E, Toronto, Toronto Region

Compensation group: Excluded

Work hours: Schedule N / A

Category: Human Resources

Posted on: Tuesday, September 16, 2025

Note

• OPS & IPC Reciprocal Staffing Agreement: The IPC has a Reciprocal Staffing Agreement with the Ontario Public Service (OPS) that enables IPC employees to apply to positions with the OPS.
• Qualified List Information: A list of qualified candidates will be established for the Junior Human Resources Coordinator position in the Information and Privacy Commissioner of Ontario (IPC) and will be in effect for twelve (12) months from the date the list is created. Qualified candidates on the list may be considered when filling future permanent and / or temporary vacancies in this position.
• This posting is for an organization that is separate from the Ontario Public Service. The information and tips on the Ontario Public Service Careers website may not apply to this posting. Please use the contact information below to contact the IPC directly if you have any questions about this position.

How to apply

You must submit your application using only one of the methods identified below.

Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume : Tips, Tools and Resources.

Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.

Be sure to quote the Job ID number for this position.

OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

Send application to :

Language requirements and assessment

All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English / French), you\'ll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation :

Toutes les offres d\'emploi externes de la fonction publique de l\'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d\'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d\'affaires de la FPO. Si le poste est bilingue (anglais / français), vous devrez également passer un test de compétences linguistiques en français.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and / or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee\'s exit will be considered prior to an offer of employment.

Information collection notice

We are collecting your personal information to assess how well you meet the qualifications for employment with the Ontario Public Service, and for related recruitment purposes. The collection of personal information is necessary to the proper administration of OPS Careers, which is an authorized common service in accordance with s. 6 of the Ministry of Government Services Act, R.S.O. 1990, c. M.25.

Please do not include any more personal information than is needed for your application (for example, do not include your photograph or social insurance number).

If you have any questions about how your information is collected, used, shared or saved, please contact us.

Strengthening Ontario, together