Junior High Administrative Assistant

STEM Innovation Academy; Calgary; On-site; CAD 30,000 - 60,000; Full time

Job summary

A public charter school in Calgary is seeking a Junior High Administrative Assistant. In this role, you'll support Grades 7–9 operations, handle clerical duties, maintain a welcoming office environment, and manage communication with families and students. The ideal candidate will have a high school diploma and relevant experience, along with strong organizational and interpersonal skills. This position offers a full-time role with a focus on a positive learning atmosphere.

Qualifications

• Experience in a school office environment is an asset.
• Minimum one-year related experience or completion of a recognized post-secondary certificate.

Responsibilities

• Create a welcoming environment for students, staff, and visitors.
• Maintain office supplies and communicate with vendors.
• Assist with organizing guest teachers and managing transportation issues.

Skills

Professionalism

Time management

Organizational skills

Interpersonal skills

Data entry skills

Education

High school completion

Post-secondary certificate in office administration

Tools

MS Office

PowerSchool

Teams

Job description

Position

Junior High Administrative Assistant - 1.0 FTE

Join Our Team

STEM Innovation Academy's Northwest Junior High seeks an exceptional Administrative Assistant to make a meaningful impact supporting Grades 7–9 operations. You'll handle clerical duties, partnering with staff, students, and families while upholding high standards and strong relationships. Reporting to the principal, this role keeps our STEM-focused campus running smoothly if you're passionate about education where your work matters.

About Us

STEM Innovation Academy is a public charter school in Calgary serving Grades 7–12. Our Northwest Junior High campus, located in Calgary's University Innovation Quarter, serves 315 students in Grades 7-9 and continues to grow as one of Alberta's most in-demand STEM programs.

Our mission is to inspire the next generation to be knowledgeable creators, innovators, and responsible leaders. At the high school level, we combine rigorous academic programming with authentic STEM experiences, leadership development, and post-secondary pathways. Our Model of Instruction blends direct teaching and guided inquiry within a strong culture grounded in Character, Collaboration, and Curiosity.

STEM IA Junior High is a fast-paced, high-expectations environment where staff and students thrive through shared purpose, innovation, and professional trust.

Did You Know?

• Charter schools are 100% public. STEM IA receives the same per-pupil government funding as all public schools in Alberta.
• There is no tuition. Aside from standard instructional fees common to public schools, there is no cost to attend STEM IA.
• Students are admitted by lottery. Our learners represent a wide range of academic strengths and social-emotional needs.
• Families are highly engaged. Our community intentionally chooses STEM IA, resulting in motivated students and strong home-school partnerships.
• Teachers are public educators. Staff are paid on a grid comparable to CBE/CCSD, contribute to the Alberta Teachers' Retirement Fund (ATRF), and work under the Alberta Teaching Quality Standard.
• Innovation is built in. As a charter school, STEM IA is designed to pilot forward-thinking practices that strengthen public education across Alberta.
• Join us and help shape a thriving high school program where excellence, innovation and collaboration are the norm.

Position Information

• Hours of work: 35 hours/week, 10-month employee
• Anticipated Start Date: March 2, 2026 (Please note that an alternate start date may be considered for a suitable candidate)

Responsibilities

• Create a welcoming environment for all students, staff, and visitors to the main office.
• Positively interact with and assist students, staff, and parents.
• Answer telephones and supply information to callers.
• Communicate with parents concerning student absenteeism, check‑outs, or early dismissals.
• Understand PowerSchool operations; use PowerSchool to enter attendance and run reports.
• Maintain office supplies; place orders and receive deliveries.
• Work with vendors to maintain photocopiers and other equipment.
• Assist with organizing guest teachers.
• Organize and distribute locks/lockers/locker contracts.
• Perform other related duties as assigned by administration (overseeing communal areas within the school, supporting staff functions, maintaining inventory, laptop sign‑out, lamination, appointment booking for counsellors and administrators, etc.).
• Coordinate and support transportation, including supporting questions and issues related to transportation routes.

Education and Experience

• High school completion.
• Experience in a school office environment is an asset.
• Minimum one-year related experience in an office environment or completion of a recognized post-secondary certificate or diploma in office administration or its equivalent with successful practicum experience.

Demonstrated Skills and Competencies

• Professionalism, tact, courtesy and diplomacy skills, ability to deal with sensitive and discretionary matters and maintain strict confidentiality.
• Positive contact for our student population, helping to create a safe and caring environment for our students and staff.
• Very good time management, prioritization, multitasking and organizational skills.
• Ability and success in building productive relationships.
• Trustworthiness, integrity, dependability, and reliability.
• Willingness to adapt and grow in a constantly evolving environment.
• Strong data entry skills with an emphasis on accuracy.
• Knowledge of office / records management.
• Ability to use computer applications such as MS Office, Teams, PowerSchool.
• Strong verbal and listening communication skills, combined with good written communication skills and very good interpersonal skills.

Application Package Requirements

• Cover Letter
• Resume/Curriculum Vitae
• Names and contact information of three references, two of which must be current or very recent supervisors

To Apply

• Create online portfolio with Apply to Education HERE
• Submit application for desired job in online portal
• The posting will remain open until a suitable candidate is found; however, applications submitted in advance of February 17th are assured careful consideration.

While we appreciate all applications received, only people selected for an interview will be contacted.