Jr. Administrative Assistant

Chief Peguis Investment Corporation; Winnipeg; On-site; CAD 40,000 - 50,000; Full time

Job summary

A community-based organization in Manitoba is seeking an experienced Administrative Assistant to provide administrative support, assist with bookkeeping, and manage office communications. The ideal candidate will have a Secondary School Diploma, a Business Administration qualification, and a minimum of 3-5 years of relevant experience. Proficiency in Microsoft Office and strong communication skills are essential for this role.

Qualifications

• 3-5 years' experience as an Administrative Assistant or relevant role considered an asset.
• Ability to accurately type 45 words per minute.
• Proficient use of various office-based software.

Responsibilities

• Provide administrative support to all departmental members and tenants.
• Perform basic bookkeeping functions and keep records of payments.
• Assist accounting department with invoices and payments.
• Review and prepare documents and reports for management.
• Courteously receive and screen all in-bound calls and emails.
• Maintain office supply inventory levels.

Skills

Communication Skills

Organization & Time Management

Technical Proficiency

Attention to Detail

Problem Solving and Initiative

Customer Service Oriented

Adaptability and Flexibility

Teamwork and Collaboration

Professionalism and Reliability

Education

Secondary School Diploma

Business Administration degree or diploma

Tools

Microsoft Office

Job description

Position Summary

The Administrative Assistant will be required to perform an array of administrative duties including secretarial and receptionist duties. Responsibilities include minute-taking, scheduling boardroom meetings, and invoicing (accounts payable/receivable). The Administrative Assistant is also accountable for assistance in accounting with record keeping for the parking lot. Other duties, relevant to the position, shall be assigned as required.

Core Competencies

• Communication Skills
• Organization & Time Management
• Technical Proficiency
• Attention to Detail
• Problem Solving and Initiative
• Confidentiality and Discretion
• Customer Service Oriented
• Adaptability and Flexibility
• Teamwork and Collaboration
• Professionalism and Reliability

Job Duties

• Provide administrative support to all departmental members and tenants and/or those attending meetings in Main Boardroom
• Perform basic bookkeeping functions, keep records of incoming and outgoing payments, copying and filing, requesting and tracking invoices
• Assist accounting department by completing and reviewing invoices, monthly payments and mail out payments
• Review and prepare all documents, reports and other correspondence materials for the management team
• Courteously receive and screen all in-bound calls, emails, and visitors
• Review, evaluate and distribute all incoming and outgoing mail
• Coordinate and maintain all boardroom bookings
• Take and transcribe dictation notes and meeting minutes
• Maintain a high level of confidentiality in all interactions
• Research and assist with all Requests for Proposals (RFP)

Job Duties Continued

• Maintain and monitor office supply inventory levels and place orders as required
• Maintain a professional image and demeanor with all employees, management, executives and visitors
• Other duties relevant to the position assigned as required

Requirements

• Secondary School Diploma required
• Business Administration degree or diploma required
• 3-5 years' experience as an Administrative Assistant, or relevant role, considered an asset.
• Ability to accurately type (45) words per minute (WPM)
• Proficient use of various office-based software including Microsoft Office

Work Conditions

• Indoor office environment
• Manual dexterity required to use desktop computer and peripherals
• Interacts with public at large
• Sitting for long periods
• Repetitive work

Employment Equity

Employment Equity is a factor in selection for this competition. Consideration will be given to women, Indigenous people, visible minorities and persons with disabilities.