Human Resources Representative

THE MEDICAL TEAM; Vancouver; On-site; CAD 50,000 - 70,000; Full time

Job summary

A healthcare organization is seeking a Human Resources Representative in Vancouver, Canada. This full-time role involves facilitating new employee orientations, managing documentation, and providing guidance on policies. Candidates should possess strong interpersonal skills, proficiency in MS Office, and a background in human resources, with a focus on client service excellence. This position is essential for ensuring compliance and supporting the HR functions effectively within a fast-paced environment.

Qualifications

• Two years general experience in the HR field.
• Knowledge of federal and state employment law is required.
• Ability to read and write English.

Responsibilities

• Facilitate new employee orientation.
• Assist with pre-employment processing.
• Communicate the receipt of time sensitive documents.

Skills

Interpersonal and communication skills

Proficient in MS Office

Strong Excel skills

Attention to detail

Organizational skills

Client service excellence

Education

High school diploma or equivalent

Bachelor's degree in Human Resources, Psychology

Job description

Position Title: Human Resources Representative

Reports Directly To: Human Resources Manager

Department: Human Resources

Employee Group: Administrative

Status: Full Time

Duties and Responsibilities:

• Facilitating new employee orientation.
• Implementation of personnel policies and procedures.
• Assist with pre-employment processing, conducted professional references and background checks.
• Provide policy guidance and interpretation to supervisors and employees.
• Stay current on all relevant local and federal laws and regulations in order to manage risk and maintain compliance.
• Demonstrates and maintain current knowledge of Human Resources procedure and established Human Resources practices.
• Ensuring a smooth new hire process for new and existing candidates.
• Review and validate all incoming documents. Accurately classifying, filing, distributing and entering the documents into the database according to established procedures.
• Adhering to all HIPPA and Internet security regulations.
• Communicating the receipt of time sensitive documents.
• Monitor the progress of on-boarding and acting as the main contact for all issues related to documentation management.
• Ensure that all required on-boarding paperwork is complete and filed.
• Performs other HR tasks as assigned and as necessary.

Education:

• High school diploma or equivalent.
• A Bachelor's degree in Human Resources, Psychology and other related fields is preferred.

Qualification/Experience:

• Two (2) years general experience in the HR field.
• Knowledge of federal and state employment law is required.
• Must be proficient using MS Office, strong Excel skills.
• Possess strong interpersonal and communication skills.
• Must have a passion for excellence in Client Service.
• Adept at follow-through, excellent organization and time management skills.
• Detail-oriented with the ability to rapidly learn and take advantage of new concepts.
• Exemplary phone and email etiquette, impeccable client-service skills.
• Display professionalism through sound judgement, initiative and flexibility.
• Ability to prioritize and manage multiple projects simultaneously.
• Highly self-motivated, flexible, enjoys a fast-paced environment.
• Ability to read and write English. Basic computer skills preferred.

Licenses:

N/A

Physical Requirements:

• Use hands to grip or feel.
• Reach with hands and arms.
• Occasionally required to bend, stoop and kneel.
• Frequently required to stand on one’s feet for a long period of time.
• Ability to deal effectively with stress.

Working Conditions:

• Works within an office environment, working with computers, computer systems and other office related equipment.
• Sit, stand, bend, lift, and moves intermittently during working hours.
• Communicates and interacts with supervisors, peers and subordinates under all conditions and circumstances.
• Communicates with people outside the organization, representing the organization to customers, the public, government and other external sources, as required.