HR Office Administrator

Preszler Injury Lawyers; Calgary; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A law firm in Calgary is looking for an HR Support professional to assist with administrative tasks and onboarding processes. Candidates should have 2-4 years of experience in HR support, preferably in a legal environment. The role offers a friendly work environment, competitive salary, and the option for remote work days.

Benefits

17 days paid time off

Medical benefits package

Remote work options

Qualifications

• 2-4 years of experience in HR support or office administration.
• Experience in a professional services or legal environment.
• Ability to work independently and manage time effectively.

Responsibilities

• Provide administrative support for HR operations.
• Assist with onboarding and employee orientation.
• Maintain employee records and coordinate office supplies.

Skills

HR support experience

Excellent time management

Organizational skills

Empathy

Strong judgment

Flexibility

Job description

Main Tasks and Responsibilities

• Provide day-to-day administrative support to ensure the smooth running of HR and office operations.
• Assist with onboarding and orientation for new hires, including preparing welcome materials, coordinating IT setup, and reviewing policies.
• Support with staff scheduling, time-off tracking, and maintaining accurate employee records.
• Help coordinate and prepare documentation for performance reviews and employee check-ins.
• Assist managers with routine employee relations matters.
• Maintain and update HR files, personnel records, and internal databases.
• Coordinate office supplies, equipment maintenance, and liaise with vendors or building management as needed.
• Ensure confidentiality and professionalism when handling sensitive employee information.
• Support payroll processes by gathering timesheets, benefits information, and forwarding data to payroll providers.
• Help maintain a positive and professional office environment in line with the firm’s values and policies.
• Perform general office administration duties such as filing, scanning, and mail handling.
• Other duties as assigned.

Experience

• 2-4 years of experience in a HR support or office administration role, preferably within a professional services or legal environment.
• Personal injury experience.
• Excellent time management skills and organizational skills and the ability to work independently.
• Empathetic with an effective ability to build rapport with clients and team members.
• Strong skills at setting and enforcing clear and fair boundaries with work expectations.
• Excellent accuracy and the ability to exercise initiative and good judgment.
• Flexible and adaptable to changing work demands, volumes and schedules based on the litigation schedule.

What We Offer

We offer a friendly work environment, a competitive salary, starting 17 days paid time off and a medical benefits package. Ability to work some days remotely per month is also available.

We thank all applicants however only candidates selected for an interview will be contacted.