Finance & Operations Coordinator

Association of Fundraising Professionals (AFP); Toronto; Hybrid; CAD 48,000 - 53,000; Full time

Job summary

A nonprofit organization is seeking a Finance & Operations Coordinator to support operations and ensure seamless day-to-day financial management. This full-time role offers a hybrid work model and a salary range of $48,000–$53,000 CAD. The ideal candidate has experience in nonprofit administration, strong attention to detail, and proficiency in financial tracking tools. Benefits include generous paid time off and a supportive work environment.

Benefits

Paid vacation

Wellness days

Work flexibility

Professional development allowance

Qualifications

• 2–3+ years of experience in nonprofit administration, finance admin, or executive support.
• Strong attention to detail with a high level of accuracy.
• Ability to manage a remote/hybrid workflow with minimal supervision.
• Skilled communicator who can interact effectively with senior-level stakeholders.
• Knowledge of financial reporting and ability to synthesize data.
• Experience working with receipts, coding, and reconciliation processes.
• Proficiency with Google Workspace, Excel, and financial tracking tools.

Responsibilities

• Code and categorize donations and income.
• Monitor and manage the Foundation’s general inbox.
• Maintain deadline and content calendars for fundraising campaigns.
• Organize and maintain shared files.

Skills

Nonprofit administration

Financial administration

Communication skills

Attention to detail

Tools

Google Workspace

Microsoft Excel

Financial tracking tools

Canva

Salesforce

Job description

Overview

Finance & Operations Coordinator Organization: AFP Foundation for Philanthropy – Canada
Reports to: Senior Staff Lead, AFP Foundation for Philanthropy – Canada
Location: Hybrid (Remote with 1 day / week in Toronto office)
Type: Full-time employee
Estimated Hours: 35 hours / week
Posting Closes: September 5, 2025
Start Date: September 22, 2025
Salary: $48,000-$53,000 CAD annually

Position Summary: Are you passionate about strengthening Canada’s nonprofit sector?

At the AFP Foundation for Philanthropy – Canada, we champion fundraisers, the dedicated professionals who are the backbone of charitable work and help fuel impact in communities nationwide. The Foundation is expanding our support services and programming to meet the evolving needs of the sector. This role is your opportunity to be part of that growth, ensuring our operations run seamlessly so we can empower more fundraisers, drive greater impact, and shape the future of philanthropy in Canada. The Finance & Operations Coordinator plays a vital behind-the-scenes role in supporting the operations of the AFP Foundation for Philanthropy – Canada. Reporting to the Senior Staff Lead, this position ensures the smooth day-to-day administration of the Foundation’s financial tracking, scheduling, travel coordination, messaging and document management.

Responsibilities

• Finance & Budget Admin Support (35%) Code and categorize donations and income (including gift processing and donor receipting) in coordination with the bookkeeper; track and organize receipts, invoices, and credit card transactions; prepare and maintain internal financial tracking spreadsheets; support daily, weekly, and monthly reconciliation processes and documentation for review; assist with annual audit preparation by collecting and organizing files.
• Email & Calendar Triage Support (25%) Monitor and manage the Foundation’s general inbox, flagging inquiries and routing messages appropriately; track and organize internal scheduling needs (e.g., campaign prep, finance tasks, reminders); support the Senior Staff Lead by preparing calendar holds for key internal activities and deadlines; maintain confidentiality and professionalism in all communications.
• Campaign, Program, and Communications Support (25%) Maintain deadline and content calendars for fundraising campaigns, scholarships, and other key initiatives; prepare and manage administrative materials (e.g., mail merges, application spreadsheets, donor lists, forms, email templates); format, print, and coordinate delivery of campaign / event materials and mailings (e.g., Canada Post, Staples); design graphics for campaigns, reports, social media, and email newsletters using Canva; draft and format donor communications, impact stories, social media content, and campaign messages; support scholarship program administration, including application tracking and related communications; conduct research to inform storytelling, donor trends, and campaign benchmarks.
• Document & Vendor Support (15%) Organize and maintain shared files; support vendor communication for print jobs, supplies, or mailouts; assist with formatting professional-looking documents for donors or campaign use; other duties as assigned.

Ideal Qualifications

• 2–3+ years of experience in nonprofit administration, finance admin, or executive support
• Strong attention to detail with a high level of accuracy
• Ability to manage a remote / hybrid workflow, work with minimal supervision, and juggle multiple tasks independently
• Skilled communicator who can interact effectively with senior-level stakeholders, both internally and externally, in a timely and diplomatic manner
• Knowledge of financial reporting and ability to synthesize large amounts of data for concise reporting
• Experience working with receipts, coding, and reconciliation processes
• Demonstrated ability to handle confidential and sensitive information discreetly
• Proficiency with Google Workspace, Microsoft Excel, and financial tracking tools
• Self-starter who thrives in a collaborative environment
• Based in or near Toronto, with ability to work in-office once / week
• Availability to travel the third week of July for the annual AFP in Canada Leadership Retreat

Nice-to-Have Qualifications

• Experience using Canva
• Experience with Salesforce
• Proficiency in French writing

Compensation & Benefits

Salary range: $48,000–$53,000 CAD, commensurate with experience

• Generous paid time off, including:
• Two weeks’ paid vacation annually
• Five paid wellness / sick days per year
• Extra paid time off through half-day Fridays year-round
• Additional paid office closure from December 25 to January 1
• All Ontario Statutory Holidays
• Your birthday!

Note: Health benefits are not offered, but a stipend will be provided after successful completion of the six-month probationary period to support personal wellness needs. Access to professional development resources and an annual professional development allowance. Hybrid work model with flexibility for remote workdays. Supportive, collaborative work environment with regular team-building activities.

Application Instructions

All qualified candidates are encouraged to apply as soon as possible. Interviews will be conducted on a rolling basis with an anticipated start date of September 22, 2025. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

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