Facility Coordinator

Black & McDonald Limited; Toronto; On-site; CAD 55,000 - 60,000; Full time

Job summary

A leading service provider in facilities management in Ontario is seeking a Facility Coordinator. This role involves coordinating daily operations, ensuring safety and compliance, and maintaining strong relationships with clients and vendors. The ideal candidate will have at least 3 years of experience in building maintenance and a strong knowledge of electrical and mechanical systems. A valid driver's license is required, and the expected salary range is between $55,000 - $60,000 per year.

Benefits

Group insurance benefits

Pension plan

Career development programs

Responsibilities

• Coordinate daily facility operations and respond to emergencies.
• Assist in regular maintenance and inspections of building systems.
• Establish strong relationships with vendors and clients.
• Ensure compliance with health, safety, and environmental policies.

Skills

Problem solving

Time management

Communication

Knowledge of electrical and mechanical systems

Education

3 years in building maintenance or facility management

Tools

Building automation systems

Microsoft Excel

Job description

Career Opportunity

FACILITY COORDINATOR

BUILD YOUR CAREER AT BLACK & MCDONALD

Black & McDonald is an integrated, multi‑trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family‑owned and family‑run company that employs thousands of highly skilled and talented professionals across North America. With 100 years of diverse market experience, we are a forward‑thinking organization with a strong track record of delivering operational excellence and customer‑focused solutions that stand the test of time.

ABOUT THIS CAREER OPPORTUNITY

Black & McDonald’s team is growing! If you are committed and collaborative professional looking to contribute to a hard‑working, innovative team, this opportunity is for you.

Reporting to the Facilities Manager, the Facility Coordinator will fulfill day to day tasks in a timely manner ensuring that the building operates safely and efficiently. The position also requires compliance with Black & McDonald codes of conduct, health, safety and environmental policies and safe work practices along with any client specific protocol. Duties and responsibilities include but are not limited to:

• Identify capital replacement and repairs and provide client and Facilities Manager with quotations
• Solicit quotations for building improvements.
• Assist with coordinating the operation of facilities within the areas of safety, productivity and efficiency to the standards of the contract and to the satisfaction of our customers
• Maintain comfort levels to building environment through the computerized building automation system or manual systems
• Assist in routine facility inspections and general maintenance duties
• Establish and maintain strong, collaborative relationships with vendors and other third parties to understand challenges and opportunities, ensure timely exchange of information and ensure service level requirements are met
• Maintain a maintenance log and tracking of all work/repairs through work order system
• Interface with internal customers ensuring effective communications regarding status and priority of work
• Ensure a safe working environment and adherence to all relevant health, safety and environmental policies and procedures by all interested parties
• Ensure all work areas are maintained in a clean and safe working condition
• Ensure standard operating procedures, planned maintenance activities and any other relevant guidelines are maintained, stored correctly and strictly adhered to with suggestions offered to update as appropriate
• Ensure the correct and legible completion at all times of any required documentation including timesheets or software‑based systems
• Respond to demand and emergency issues promptly, utilizing the computerized building automation system or manual systems where appropriate
• Perform shift tours, record and log the relevant information and report any concerns to the appropriate personnel, fully investigating any issues that arise as required.
• Perform routine inspections and tests on building fire and life safety equipment such as fire protection systems, medical air - gases and emergency generators, etc. Provide the necessary support to allow scheduled maintenance and repairs to be carried out on such equipment
• Perform routine inspection, maintenance and repairs to all assets and any other related equipment
• Configuration of plant and systems to allow maintenance work to be completed as required.
• Perform minor plumbing and general building maintenance and repair duties (i: drywall repairs, painting, replace washers, faucets, sinks, clear toilets and drains, sumps pits, and replace faulty lighting lamps and fixtures within the appropriate guidelines)
• Attend to out of hours emergencies as required

COMPETENCY REQUIREMENTS

• Always maintains a professional demeanor with fellow employees, vendors, sub‑contractors and clients
• Ability to cope under pressure and maintain focus, dealing effectively with setbacks while remaining positive
• Portrays a positive image and always motivates colleagues to ensure continued success
• Embraces change and always willing to adopt new practices
• Holds self and others accountable
• Ability to approach problems logically, under pressure and seek innovative solutions
• Communicates effectively (verbally and written) at all levels within an organization and with external parties including enforcing authorities
• Understands the needs and perspectives of both internal and external customers
• Promotes teamwork and collaboration
• Values and respects others, encourages and supports diversity
• Ability to work independently with limited supervision

WORK EXPERIENCE REQUIREMENTS

• 3 years’ experience in building maintenance, facility or property management, or related trade preferred
• Must have a strong knowledge of building electrical, mechanical, HVAC and building structural systems
• Strong excel and computer systems knowledge is an asset
• Experience in coordinating all building services utilizing contractors and in‑house staff
• Knowledge of Local and National electrical codes, National Building Code and National Fire Code is an asset

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

• Demonstrated experience in problem solving abilities and research
• Must maintain a valid driver’s license and operational vehicle
• Must obtain and maintain necessary security clearance
• Excellent time management skills, ability to shift priorities on an ad hoc basis and flexibility with working hours
• Excellent trouble shooting and interpersonal skills, combined with the ability to read blueprints and follow verbal and written instructions
• Must be able to work in confined spaces
• Bending and lifting required; lifting under 30kgs
• Other duties assigned

The expected salary range for this role is between $55,000 - $60,000 per year. The starting salary will be determined based on several factors such as the successful candidate’s qualifications, including but not limited to education and experience. Base pay is one component of Black & McDonald’s total rewards package. Total rewards vary by position and may include additional offerings such as group insurance benefits, pension plan, annual discretionary bonus, career development programs, and other HR programs.

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.