Facilities Coordinator

the CFC; Toronto; On-site; CAD 45,000 - 55,000; Full time

Job summary

A cultural organization located in Toronto seeks a Facilities Coordinator to manage maintenance efforts, ensure compliance with health and safety regulations, and support internal logistics. The ideal candidate will possess previous experience in building maintenance and strong communication skills. This is a full-time position with a salary ranging from $45,000 to $55,000.

Benefits

Compressed 34-hour work week

Cell phone & internet allowance

Dental and Health benefits

RRSP Matching Plan

Paid winter closure

Qualifications

• 2-3 years of experience in building and preventative facilities maintenance.
• Ability to work independently with minimal supervision.
• Experience with hand tools and power tools.

Responsibilities

• Conduct inspections of building interiors and exteriors.
• Manage external contractors for repairs and maintenance.
• Ensure compliance with health and safety codes.

Skills

Building maintenance

Knowledge of HVAC systems

Knowledge of health and safety regulations

Strong communication skills

Problem-solving skills

Tools

Microsoft Office

CMMS

Power tools

Job description

Overview

Date: June 19 2025 | Job Title: Facilities Coordinator | Type: Permanent Full-Time | Start Date: ASAP | Reports to: Director Programs Administration and Facilities | Compensation: $45000 - $55000 | Hours of Work: Monday through Thursday (34 hours per week with flexible start times) | Location: Onsite at the Canadian Film Centre 2489 Bayview Avenue | Application Deadline: September 2 2025

About the CFC

The Canadian Film Centre (CFC) is a charitable cultural organization that drives the future of Canadian storytelling. Our intensive hands-on programs in film television and entertainment technologies empower shape and advance opportunities for Canadian creators and entrepreneurs working in screen-based industries. Learn more at .

Job Summary

This is a hands-on role with coordinating responsibilities some administrative duties and lots of variety. You will be a crucial team member maintaining our spectacular Heritage estate located on Bayview addition to the specific duties outlined below this role is responsible for the overall performance of the facilities.

Responsibilities

• Building Maintenance
  • Conducting the regular inspection of building interiors and exteriors (structural elements including: walls floors windows roof foundations etc.); scheduling repairs as required
  • Identifying and prioritizing maintenance requirements
  • Effective management of external contractors and inspections (HVAC plumbing electrical groundskeeping exterminators etc.); scheduling repairs as required
  • Ensure the effective operation maintenance and storage of tools
  • Sourcing and managing upgrades and improvements of the facilities
  • Undertaking and completing minor building repairs; including but not limited to: drywall repair / patching carpentry hardware replacement; painting; lightbulb switch and receptacle face plate replacement; hanging pictures; and plumbing
  • Effective cost control ensuring appropriate discounts are obtained
• Facilities Administration
  • Sourcing and purchasing maintenance tools materials and gardening supplies
  • Coordinating facilities service contracts including snow removal lawn care pest control waste disposal and janitorial services etc.; ensuring quality service is delivered
  • Obtaining quotes for service contracts and rates are negotiated
  • Maintaining good relationships with key suppliers
  • Backup for key fob issuance
  • First person on call for security and building emergencies
• Grounds
  • Ensuring hazardous conditions are identified and corrected
  • Assisting with snow and ice removal from walkways / entrances and the application of ice melt
  • Ensuring grounds are clean and litter-free
• Health and Safety
  • Member of the Health & Safety Committee look for and communicate health and safety concerns to the Director of Programs & Facilities
  • Ensuring compliance with fire and health and safety codes
  • Ensuring dangerous materials are identified and properly stored or disposed of.
  • Scheduling annual fire alarm system inspections including fire hydrant and ensuring recommendations are followed
  • Updating the Fire Safety Plan as required and submitting it for approval as needed
  • Conducting monthly fire extinguisher and workplace health and safety inspections and ensuring deficiencies are reported and corrected
  • Obtaining and maintaining your Health and Safety certification
• Other
  • Working with the Creative Impact team to support internal / external logistics for events and location rentals
  • Working with the Operations and Programs staff to support office and meeting room setups
  • Maintaining good relationships with CFC staff and responding to requests and inquiries promptly and courteously (within 24 hours)
  • Providing backup for the Maintenance Assistant during absences
  • Actively participating in department and staff meetings
  • Special projects and other duties commensurate with the responsibilities and duties outlined above

Qualifications / Requirements

• 2-3 years of experience in building and preventative facilities maintenance
• Knowledge of building mechanical / electrical equipment building automation HVAC electrical or plumbing systems
• Knowledge of the Occupational Health and Safety Act the Ministry of Environmental Regulations the Ontario Building Code and Ontario Fire Code
• Ability to work independently with minimal supervision demonstrating initiative and problem-solving skills
• Strong written and verbal communication skills
• Experience with hand tools and power tools
• Ability to lift and move up to 50 lbs

What We Offer

• Compressed 34-hour work week over 4 days
• Cell phone & internet allowance
• Dental and Health benefits after 6 months of service
• RRSP Matching Plan after 2 years of service
• A diverse and inclusive workplace
• Paid winter closure (2 weeks)
• A beautiful eight-acre estate in the city to call your workplace
• The opportunity to work with up-and-coming film and tv industry professionals

How to Apply

Interested and qualified candidates should submit a cover letter and resume (PDF Format) to by September 2 2025 at 5 pm EST and indicate Facilities Coordinator in the application.

The CFC is committed to fostering a diverse and inclusive workplace where everyone feels valued and respected. We encourage interested applicants from all backgrounds to apply including those that may not have all of the requested qualifications. We strive for equity in our policies and practices and are committed to providing accessible employment practices that follow the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation during any stage of the recruitment process please notify Human Resources at .

We thank all interested applicants; however only qualified candidates will be contacted. No telephone calls please.

Required Experience :

Key Skills

Microsoft Office,Customer Service,Organizational skills,Microsoft Outlook,Facilities Management,CMMS,OSHA,Maintenance,Filing,Administrative Experience,Property Management,Contracts

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 45000 - 55000