Facilities Coordinator

Groupe Compass Quebec ltée.; Southwestern Ontario; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading facilities management company is seeking a Facilities Coordinator to ensure efficient site operations. Primary responsibilities include organizing office moves, providing administrative support, and managing communication with clients. Candidates should possess a degree and 3-5 years of experience in Facilities/Office Services, alongside strong communication and problem-solving skills. This role is vital for maintaining a smooth operational flow at the worksite within a supportive environment.

Benefits

Comprehensive health, vision, and dental care

Mental health and wellness programs

Diversity and inclusion initiatives

Qualifications

• Preferred 3-5 years’ work experience in Facilities/Office Services.
• Strong computer skills are essential.
• Self-motivated with a strong work ethic.

Responsibilities

• Organize and manage office moves and vendor coordination.
• Provide administrative support and manage Workplace Services emails.
• Perform furniture inventory and supervise moves.

Skills

Microsoft Office skills

Verbal communication

Written communication

Problem solving

Customer service

Education

Degree/Certification in Facilities/Office Services

Job description

What’s in it for you?

• Join an award-winning culture. We have been recognized for being a Great Place to Work, in addition to being selected as a FORTUNE Global 500 Company, Best Workplaces Retail & Hospitality, and FORTUNE World’s Most Admired Companies.
• The opportunities with us are endless. As the world’s largest food and support services company, we offer an extensive range of learning and career opportunities for all our associates.
• Health & Safety. The health and safety of our associates, clients and guests has always been our top priority. We have the right processes in place to ensure our teams have the support they need to stay safe, while helping to keep our guests safe.
• Health Benefits. For our eligible associates, we offer comprehensive health, vision, and dental care coverage.
• A Focus on Mental Health and Wellness. Just now is our Mental Health and Well-Being initiative that was created to share credible resources with our associates and the communities we serve on a variety of topics, including mental, physical, spiritual, and financial wellbeing. Visit our Stronger Together Compass website at www.strongertogethercompass.com. We also have an Employment Assistance Program which provides our associates with access to 24/7 support, resources, and information.
• We are as diverse as our guests. We believe diverse and inclusive environments support innovation and collaboration, and benefit our associates, clients, and customers. We are committed to Listen, Learn, and Act and our Diversity Inclusion Action Councils (DIAC) are associate led groups that seek to foster inclusion through cultural awareness, engagement and appreciation of diversity. We are Stronger, Together!

About ESFM

ESFM is the corporate Integrated Facilities Management (IFM) division of Compass Group Canada operating in the business & industry sector. Along with providing IFM services to the Canadian Headquarters of several multi-national businesses, ESFM’s list of clients include household names in the Telecommunications, Entertainment, Pharmaceutical, Gas & Oil, Food Processing and Automotive markets.

ESFM self-performs 80% of all IFM solutions provided to clients. This model creates a consistent hospitality experience for our clients, resulting in higher engagement and productivity from their employees.

Job Summary

Accountable for the efficient, smooth operation of a job site.

Essential Duties And Responsibilities

• Organize and manage all aspects of internal office moves, receive and process client move requests, coordinate with and schedule vendors, and create and distribute move communications and labels to clients, ensuring the move processes are in accordance with client’s policies and procedures.
• Provide administrative support such as answering incoming calls, participate in Workplace Services meetings as well as respond and manage Workplace Services (WPS) emails in a timely manner.
• Create all vinyl names for office and meeting room doors when needed.
• Follow up and complete all Facility Service requests.
• Update FM System as new Associates are on board and floor plans when needed as reconfigurations take place.
• Perform pre- and post-move inventory, furniture inventory, hang move signage, and supervise movers, furniture reconfiguration and space enhancements.

Qualifications

Think you have what it takes to be one of our Facilities Coordinators? We’re committed to hiring the best talent for the role. Here’s how we’ll know you’ll be successful in the role:

• Degree/Certification and minimum 3-5 years’ work experience in Facilities/Office Services is preferred.
• Strong computer & Microsoft Office skills.
• Excellent verbal and written communication skills.
• Excellent problem solving skills.
• Self‑motivated, strong work ethic and initiative for quality and superior customer service.
• Able to work successfully in a fast paced environment under tight deadlines.
• Readily adaptable to changing work priorities.

EEO Statement

Compass Group Canada is committed to nurturing a diverse workforce representative of the communities within which we operate. We encourage and are pleased to consider all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, aboriginal status, age, disability or persons who may require an accommodation, to apply.

For accommodation requests during the hiring process, please contact [e-mail] for further information.