Executive Office Assistant

Pacific Data Integrators; Surrey; On-site; CAD 40,000; Full time

Job summary

A leading data solutions provider in Metro Vancouver seeks an HR / Office Assistant to support HR functions and office administration. Candidates should have a post-secondary education in HR or Business Administration, with at least 6 months of related experience. The role requires strong organizational skills and a commitment to confidentiality. Competitive compensation is offered for this onsite position.

Benefits

Collaborative workplace environment

Opportunities for professional growth

Competitive compensation and benefits package

Qualifications

• Minimum 6+ months of experience in office administration, HR support, or related roles.
• Must be a Canadian Citizen.
• Strong organizational and time-management skills with the ability to multitask.

Responsibilities

• Serve as the first point of contact for staff, visitors, and candidates.
• Support HR functions including recruitment coordination and onboarding.
• Manage office administration tasks such as scheduling meetings and handling inquiries.

Skills

Organizational skills

Time-management skills

Communication skills

Proficiency in Microsoft Office

Attention to detail

Education

Post-secondary education in Human Resources or Business Administration

Tools

Microsoft Office

Google Workspace

Job description

About the Role

We are seeking a detail-oriented and proactive HR / Office Assistant to support our Human Resources and administrative operations. This is an onsite role ideal for someone who is organized, people-oriented, and eager to grow their career in HR and office administration, while upholding the security requirements of PDI.

Responsibilities

• Serve as the first point of contact for staff, visitors, and candidates, ensuring a professional and welcoming environment.
• Support HR functions including recruitment coordination, onboarding, maintaining employee records, and assisting with training & development initiatives.
• Assist with health & safety compliance, attendance tracking, and policy documentation.
• Manage office administration tasks such as scheduling meetings, filing, managing supplies, and handling general inquiries.
• Provide support in planning and coordinating staff events and employee engagement activities.
• Assist with preparation of reports, presentations, and communications for HR and management.
• Act as CSO / ACSO, ensuring adherence to federal security regulations (MUST be a Canadian Citizen).
• Uphold confidentiality, ensure accuracy in handling sensitive employee data, and adhere to PDI’s security requirements in all HR and office operations.

Qualifications

• Post-secondary education in Human Resources, Business Administration, or related field (or equivalent combination of education and experience).
• Minimum 6+ months of experience in office administration, HR support, or related roles (including internships or co-op experience).
• MUST be a Canadian Citizen
• Strong organizational and time-management skills with the ability to multitask in a fast-paced environment.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace; knowledge of HRIS systems is an asset.
• Excellent verbal and written communication skills, with the ability to interact professionally at all levels.
• Detail-oriented, adaptable, and eager to learn and grow in HR / administration.
• Commitment to maintaining confidentiality and upholding the security requirements of PDI.

What We Offer

• A collaborative and supportive workplace environment.
• Opportunities to gain hands-on HR and office operations experience.
• Professional growth and learning opportunities.
• Competitive compensation and benefits package.

Compensation

Base pay range : CA$40,000.00 / yr - CA$40,000.00 / yr