Executive Assistant, University Secretariat Office

University of Lethbridge; Lethbridge; On-site; CAD 60,000 - 80,000; Full time

Job summary

A prominent Canadian university in Lethbridge seeks an Executive Assistant for the University Secretariat Office. The role involves organizing meetings, managing documentation, and ensuring accurate communication. Candidates must possess organizational skills, a diploma, and 2 years of relevant experience. Proficiency in MS Office and other tools is essential. This position offers a competitive salary range and a commitment to inclusive work environments.

Qualifications

• Minimum diploma (degree preferred) with 2 years experience, in scheduling and meeting/event management.
• Organization skills, attention to detail, and high proficiency in MS Office Suite, Zoom, Qualtrics, DocuSign.
• The successful candidate will be required to provide a satisfactory Criminal Record Check.

Responsibilities

• Find meeting times, book rooms and/or virtual platforms.
• Manage correspondences and update websites.
• Assist with document compilation and managing travel.

Skills

Organization skills

Attention to detail

High proficiency in MS Office Suite

Experience in scheduling and meeting/event management

Education

Minimum diploma (degree preferred)

Tools

MS Office Suite

Zoom

Qualtrics

DocuSign

Job description

Executive Assistant, University Secretariat Office

Job Title: Executive Assistant, University Secretariat Office

About the University

The University of Lethbridge is located in the heart of traditional Blackfoot Confederacy territory in southern Alberta with campuses in Lethbridge and Calgary. We are one of Canada’s top universities and leading research institutions with more than 8,000 undergraduate and graduate students. We are an inclusive university that values diverse experiences and backgrounds.

The University Secretariat Office is responsible for the management and governance processes of all governing bodies of the University of Lethbridge. This position is supervised by the Director, University Secretariat and must support the administration of all this work on tight deadlines, while ensuring accuracy and timeliness of information.

Specific duties include: finding meeting time, booking rooms and/or virtual platforms, catering, budget tracking, assisting with document compilation, managing correspondences, updating websites, managing SharePoints, managing travel, assisting with honorary degree scheduling, event planning such as Chancellor’s Dinner, and other Senate Engagement events.

Position Qualifications:

• Minimum diploma (degree preferred) with 2 years experience, in scheduling and meeting/event management.
• Organization skills, attention to detail, and high proficiency in MS Office Suite, Zoom, Qualtrics, DocuSign.
• The successful candidate will be required to provide a satisfactory Criminal Record Check.

Salary Range: $5,229.28 - $6,389.70 monthly (ESS - Grade 10)

Campus: Lethbridge

Employment Group: Exempt

Position Category: Other

The University of Lethbridge invites applications from all qualified candidates; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given preference. The University of Lethbridge is committed to providing an inclusive and barrier-free work environment.