Executive Assistant to the Director of Education

St. Clair Catholic District School Board; Wallaceburg; On-site; CAD 73,000 - 92,000; Full time

Job summary

A local educational board in Wallaceburg is seeking an Executive Assistant to support the Director of Education. This role involves providing executive support, managing communications, overseeing meetings, and performing various administrative tasks. The ideal candidate will have extensive experience, excellent communication skills, and proficiency in Microsoft Office. This is a temporary, full-time position with a competitive salary range of $73,895.09 to $91,969.71.

Qualifications

• Minimum 5-year related work experience in providing executive assistance.
• School administrative experience is preferred.
• Experience working in a fast-paced professional office environment.

Responsibilities

• Provide personal assistance to the Director of Education.
• Attend Board meetings and record minutes.
• Serve as primary contact with Ministry of Education officials.
• Oversee purchasing and expense reporting.
• Perform research for the Director of Education.

Skills

Exceptional interpersonal skills

Oral and written communication

Conflict management

Time management

Problem-solving

Education

3-year Community College Diploma in Business Administration

Undergraduate Degree in business, finance or accounting

Tools

Microsoft Office

Google Suite

Job description

Overview

Position: Executive Assistant to the Director of Education

Union/Association: Administrative Services Group (ASG)

Posting #: 3984282

Date Posted: September 30, 2025

Closing Date: October 6, 2025

Employment Status: Temporary, Full-Time

Work Hours Schedule: 35 hours per week

Location: Catholic Education Centre, Wallaceburg

Annual Salary Range: $73,895.09 – $91,969.71

Start Date: November 10, 2025

End Date: January 27, 2027

Summary

The Executive Assistant to the Director of Education is responsible for providing senior executive support to the Director of Education and Chair of the Board, and members of the senior administrative team, under the general direction of Director of Education. This position will, on behalf of the Director of Education, liaise with Trustees, the senior administrative team members, principals and vice-principals, managers, and staff on matters related to Board operations.

Reporting / Responsibilities

• Provide personal assistance to the Director of Education and Chair of the Board by scheduling/organizing appointments, speaking engagements, meetings, conferences in service of supporting the Board's Strategic Plan.
• Attend all Board meetings and under the direction of the Director of Education, record and prepare minutes, arrange the appropriate signature, proper documentation and safe-keeping of minutes and other official documents relating to the Board of Trustees.
• Serve as the primary contact and liaison with all levels of officials at the Ministry of Education and other governmental ministries, the Board's Diocese, and individual parishes.
• Plan and coordinate meetings, workshops, Board functions and special events to facilitate collaborative working environments for administration, trustees and support staff.
• Oversee purchasing, expense reporting, paying invoices, and accounting for the Director and Trustees.
• Performing research to provide background information to the Director of Education and Chair of the Board of issues/concerns arising from inquiries, requests, or complaints.
• Handle complaints, problem solve, provide solutions and walk-through steps of procedures within responsibility and relay inquiries to appropriate administrative personnel.
• Perform a variety of data and word processing including agendas, meeting minutes, briefing notes, reports, letters, memos, and emails.
• Review all documents, reports, and correspondence for format, content, grammar, and spelling.
• During the Director's absence, use initiative and judgment to see that matters requiring immediate attention are handled in an efficient and appropriate manner.
• Prepares and participates in virtual meetings – populating with necessary materials; attends and troubleshoots during online events.
• Adhere to corporate records management procedures.
• Receive incoming mail; review, evaluate, and distribute correspondence to senior administrative team.
• Maintain the highest regard for confidentiality in all matters.
• Perform other related duties as assigned by the Director of Education.

Qualifications And Skills

• Completion of a 3-year Community College Diploma in Business Administration or an equivalent combination of education and experience; Undergraduate Degree in business, finance or accounting would be preferred.
• Minimum 5-year related work experience in providing executive assistance and administrative support to senior management; school administrative experience is preferred.
• Microsoft Office and/or Google Suite Software certification or designation.
• Exceptional interpersonal, oral and written communication and conflict management skills.
• An understanding of the support required by a board of trustees and formal meeting processes and ability to deal with sensitive/controversial issues with political acumen.
• Verbal conflict resolution training is preferred.
• Technical experience in setting up required equipment for virtual and in-person meetings.
• Demonstrated ability to develop and maintain sound working relationships with internal and external stakeholders and maintain high level of diplomacy and confidentiality in dealing with issues of sensitive or personal nature.
• Experience working in a fast-paced professional office environment where time management, resourcefulness, flexibility, and the ability to set priorities and problem-solve is required.
• Demonstrated ability to deal with constant demands, deadlines, and interruptions.
• Proven ability to track budgets and exerts a strong attention to detail.
• Proficient computer skills in Microsoft software (Outlook, Word, Excel and Power Point), various web-based applications and virtual meetings/events.
• Experience working in an education or local government sector would be an asset.

Accommodation

The St. Clair Catholic District School Board is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environment. We will accommodate the needs of the applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process; see Accessibility Standards for Customer Service Policy ().

Please advise the Human Resource Services Department to ensure your accessibility needs are accommodated throughout this process. Information received relating to accommodation measures will be addressed confidentially.

Thank You. We thank all applicants for their interest; however, only those selected for an interview will be contacted. The successful candidate will be required to provide a satisfactory Criminal Background Check as a condition of employment.

Director of Education

Chair of the Board 420 Creek Street

Lisa Demers John Van Heck

Wallaceburg, ON N8A 4C4

Telephone: [phone]

Fax: [phone]