Executive Assistant to CEO

Team Power Solutions; Saskatoon; On-site; CAD 60,000 - 80,000; Full time

Job summary

A dynamic energy solutions company in Saskatchewan is seeking an Executive Assistant to the CEO. This strategic position involves managing the CEO's calendar, preparing governance materials, and supporting organizational initiatives. The ideal candidate brings 6-10 years of experience in executive support with strong communication and organizational skills. This role is integral to the company's growth and operational effectiveness.

Qualifications

• 6–10 years’ experience supporting executives or senior leaders.
• Ability to handle confidential and sensitive matters with discretion.

Responsibilities

• Manage CEO’s calendar and priorities.
• Prepare agendas and briefing materials.
• Support Board meetings and corporate governance.

Skills

Advanced Microsoft Office Suite proficiency

Strong business acumen

Exceptional organizational skills

Excellent communication skills

Critical thinking

Proactive problem-solving

Education

Post-secondary education in Business Administration, Communications, or related field

Job description

POSITION MANDATE

At Team Power Solutions (TPS), our growth is fueled by more than delivering innovative energy solutions—it’s driven by our people and our values of Commitment, Respect, Improvement, Character, Empower, and Communicate. As we expand across Saskatchewan and beyond, we are looking for an Executive Assistant to the CEO who embodies these principles and ensures our leadership remains focused on what matters most.

This role is far more than administrative support—it is a strategic partnership with the CEO. The Executive Assistant will anticipate needs, manage priorities, and maintain the flow of information that keeps our organization aligned and moving forward. From overseeing executive administration and preparing for Board and AGM governance requirements, to safeguarding corporate data and coordinating across departments, this role has a direct impact on how TPS operates and grows.

The right candidate brings professionalism, discretion, and adaptability, along with the organizational excellence to help TPS deliver on our promise to clients, employees, and communities. By living our values every day, the Executive Assistant will play a key role in shaping not only the efficiency of our leadership team but also the culture and success of TPS.

REPRESENTATIVE DUTIES

Executive Support & Administration

• Manage CEO’s calendar, priorities, meetings, and travel with accuracy and discretion.
• Prepare agendas, briefing materials, presentations, and follow-up documentation.
• Draft, review, and proofread correspondence and reports.

Corporate Governance

• Support the preparation and coordination of Board of Directors meetings, AGMs, and other governance-related requirements.
• Record, prepare, and maintain Board Meeting minutes and ensure accurate documentation.
• Manage corporate records, filings, and data management systems.

Strategic & Operational Support

• Assist in coordinating strategic initiatives, annual planning cycles, and cross-functional projects.
• Provide research, analysis, and data synthesis to support CEO decision-making.
• Track KPIs and compile executive dashboards and reports.

Finance & Organizational Management

• Review budgets, financial reports, and strategic proposals alongside CEO.
• Liaise with Finance and department leaders for timely and accurate submissions.

Stakeholder & Relationship Management

• Act as a primary liaison between CEO and internal/external stakeholders, including Board members, community partners, and senior leaders.
• Ensure clear, professional communication and coordination across the organization.

Confidentiality & Data Security

• Handle sensitive information with the highest degree of discretion.
• Ensure compliance with privacy, security, and corporate governance standards.

Required Skills & Competencies

• Advanced Microsoft Office Suite proficiency; comfortable with modern collaboration tools.
• Strong business acumen with understanding of finance, operations, and governance.
• Exceptional organizational skills, attention to detail, and ability to manage competing priorities.
• Excellent written, verbal, and interpersonal communication skills.
• Critical thinker with proactive problem-solving approach.
• Demonstrated ability to manage confidential and sensitive matters with discretion.

EDUCATION AND EXPERIENCE

• 6–10 years’ experience supporting executives or senior leaders in a fast-paced environment.
• Post-secondary education in Business Administration, Communications, or related field preferred; equivalent professional experience or diploma programs also valued.
• Similar industry experience will be an asset
• Proven track record supporting Board governance, corporate data management, and executive-level communications.

ACCOUNTABILITIES

• Manage the CEO’s calendar, priorities, meetings, travel, and related logistics with discretion.
• Prepare agendas, briefing materials, presentations, correspondence, and follow-up documentation.
• Coordinate Board and governance requirements, including AGMs, minutes, and corporate records.
• Support strategic initiatives, annual planning, and cross-functional projects through research, analysis, and KPI tracking.
• Review budgets, financial reports, and proposals in collaboration with the CEO and Finance leaders.
• Act as liaison with Board members, senior leaders, and external stakeholders to ensure clear, professional communication.
• Handle sensitive information and corporate data with the highest standards of confidentiality and compliance.

JOB SCOPE

• This role provides high-level executive support to the CEO, ensuring seamless management of priorities, meetings, and organizational initiatives. It is accountable for coordinating governance requirements, supporting strategic and financial decision-making, and serving as a trusted liaison with the Board, senior leaders, and key stakeholders. The position requires handling sensitive information with discretion, maintaining accurate corporate records, and driving operational effectiveness through research, analysis, and clear communication.