Executive Assistant, Canadian Managing Partner - Quality and Risk Management

KPMG LLP Canada; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading professional services firm in Toronto is seeking an experienced Executive Assistant to support the Canadian Managing Partner. The role requires excellent organizational and communication skills, with a focus on high-quality administrative support. Successful candidates will have at least 8 years of experience assisting senior executives, coupled with advanced MS Office skills. This position necessitates in-person attendance in Toronto, ensuring an opportunity to contribute to a dynamic team environment.

Benefits

Inclusive workplace

Support for career development

Flexible recruitment process

Qualifications

• Minimum 8 years of administration experience supporting senior level executives.
• Proactive in anticipating team needs and manage multiple priorities.
• Excellent written and communication skills.

Responsibilities

• Manage the Partner’s calendar and prioritize requests.
• Prepare and edit various communications for Partners.
• Handle complex travel arrangements and reservations.

Skills

Organizational skills

Communication skills

Time management

Discretion

Analytical skills

Education

College diploma or equivalent experience

Tools

MS Office Products (Outlook, Excel, PowerPoint)

Job description

Overview

At KPMG, you’ll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world.

KPMG is looking for an Executive Assistant to provide senior level support to the Canadian Managing Partner, Quality and Risk Management. If you are highly organized, have an energetic and engaging personality, and exemplify professional and service excellence, this role may be for you.

This position will require frequent in-person attendance in our Toronto or Ottawa office.

What you will do

Maximizes the value of Partner time by proactively identifying and taking accountability for all administrative matters.

• Performs moderate to complex administrative tasks for the Canadian Managing Partner.
• External and Internal Executive Relationships

• Ensures all external and internal leadership communications are responded to in a timely fashion. Independently actions on routine enquiries and escalates complex client enquiries to appropriate parties based on knowledge of practice/structure and work process.
• Professionally interacts with all stakeholders as directed.

• Calendar Management –Manages Partner’s calendar/schedule, maximizing the best use of their time by managing requests and commitments through sorting, filtering and prioritizing requests, while ensuring deadlines are met. Proactively and independently identifies, resolves, and manages calendar conflicts.
• Communication –Creates, reviews, and distributes various communications for Partners. Handles routine communications on behalf of Partners and reports on actions taken. Reporting – Manages regular and ad hoc reports as requested.
• Document engagement and preparation -Assists Partner with set up of engagements and with the risk process, as well as coordinating, creating, preparing, editing, and proofreading all standard and non-standard documents, reports, presentations, and correspondence using MS Office suite
• Travel Management –Handles complex travel arrangements and reservations, both domestic and international, as well as business visas as needed.
• Meeting Management –Coordinates and manages the scheduling of partner meetings, leadership meetings, and external events (conference calls, video conferences, in person, etc.). Plan and organize meetings, create briefing documents and events as required including logistics/securing meeting space, catering, and agenda and document prep. Compile, transcribe, and distribute minutes of meetings when required and follows up on action items.
• Administrative Support to the CMP’s leadership team –provide administrative support to the CMP’s leadership team
• Ad Hoc – Projects Support –provide support to ad-hoc projects for the CMP / CMP Leadership Team
• Expense/Time reporting –Completes, reconciles, and ensures timely submission of time and expense reports for the Partner.

• Provides backup support to other administrative assistants as needed.
• Acts as a liaison between partners and Delivery Centre on billing requirements as applicable.
• Coding of vendor invoices as may be required

What you bring to the role

• College diploma or an equivalent combination of education/experience in administrative assistant skill set.
• Minimum 8 years administration experience supporting senior level or C-Suite executives.
• Understands business needs, manages service delivery, mitigates issues, and brings solutions.
• Operates with a large degree of autonomy and independently completes high quality work to meet established goals.
• Handles highly sensitive and confidential information requiring a high level of discretion.
• Proactive in anticipating and responding to team's needs and manage multiple priorities in a highly organized manner.
• Good judgment and analytical skills.
• Excellent written and communication skills.
• Strong time management and organizational skills, with the ability to multitask.
• Attention to detail
• Flexibility and adaptability
• Advanced skills with MS Office Products. Outlook, Excel, and PowerPoint etc.
• Proficiency in social media would be an asset
• Previous experience in project coordination or management or supporting marketing related activities would be an asset

Providing you with the support you need to be at your best

Our Values, The KPMG Way

Integrity, we do what is right | Excellence, we never stop learning and improving | Courage, we think and act boldly | Together, we respect each other and draw strength from our differences | For Better, we do what matters

KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice.

Adjustments and accommodations throughout the recruitment process

At KPMG, we are committed to fostering an inclusive recruitment process where all candidates can be themselves and excel. We aim to provide a positive experience and are prepared to offer adjustments or accommodations to help you perform at your best. Adjustments (informal requests), such as extra preparation time or the option for micro breaks during interviews, and accommodations (formal requests), such as accessible communication supports or technology aids, are tailored to individual needs and role requirements. You will have an opportunity to request an adjustment or accommodation at any point throughout the recruitment process. If you require support, please contact KPMG’s Employee Relations Service team by calling 1-888-466-4778.