Executive Assistant

Jarvis Consulting Group; Toronto; On-site; CAD 80,000 - 100,000; Full time

Job summary

A leading technology consulting firm in Toronto is seeking an Executive Assistant to support the CEO. The role involves managing schedules and enhancing executive operations in a dynamic environment. Ideal candidates will have strong organizational and communication skills, with a proactive approach. Competitive compensation and potential for growth are offered in this on-site position.

Benefits

Competitive compensation package

Team-building activities and events

Opportunities for growth in responsibilities

Qualifications

• Proven ability to juggle multiple priorities and maintain attention to detail.
• Exceptional verbal and written communication skills.
• Experience in a fast-paced environment, anticipating needs.

Responsibilities

• Manage the CEO’s calendar, correspondence, and priorities.
• Anticipate operational bottlenecks and address them timely.
• Prepare materials and maintain strong relationships with stakeholders.

Skills

Sense of Urgency

Creative Problem-Solving

Organizational Mastery

Strong Communicator

Tech-Savvy

Tools

MS Office Suite

CRM

ChatGPT

Job description

Overview

Jarvis is a proudly Canadian-owned and operated global technology consulting firm. Jarvis partners with some of the world's largest organizations to deliver bespoke solutions with a client-centric approach. We are change agents bent on disruption by challenging the status quo. We place a premium on community engagement, diversity and our values-based culture. We are also obsessed with world-class customer engagement, operational efficiency, and the strength of our solutions. This has allowed us to become one of Canada’s fastest-growing companies and most trusted partners.

The Opportunity

As our Executive Assistant, you will serve as a force multiplier for our Co-Founder & CEO, helping drive the pace, precision, and creativity of the business. This is not a traditional 9–5 role, but the opportunities for growth and experience are unparalleled. It’s also an opportunity to work at the heart of a fast-moving, high-growth company where your contributions will directly shape outcomes.

You will manage the CEO’s calendar, correspondence, and priorities with urgency and precision, anticipate needs before they arise, and take initiative in streamlining executive operations. This role is perfect for someone who thrives in a dynamic environment, is highly organized but also creative, and wants to grow alongside a visionary team.

What You’ll Do

Responsibilities

Calendar & Priority Management

• Own the CEO’s schedule ensuring time is invested where it drives the most value and momentum.
• Anticipate needs, schedule with urgency, and create space for high-impact external relationships.
• Handle stakeholder coordination and last-minute changes seamlessly, always keeping priorities in motion.

Executive Operations

• Anticipate operational bottlenecks and action items, accordingly, ensuring that the CEO is aware of any business impacts.
• Track commitments and drive follow-through on opportunities.
• Maintain systems, files, and tracking tools to keep the organization running seamlessly.

Communication & Representation

• Prepare materials, briefings, and follow-ups to keep action items moving at speed.
• Foster strong relationships with internal teams, clients, and external partners.

What We’re Looking For

• Sense of Urgency & Initiative: You move fast, anticipate needs, and don’t wait to be told what to do.
• Creative Problem-Solving: You bring fresh ideas to streamline workflows and improve outcomes.
• Organizational Mastery: Exceptional time management and attention to detail, with a proven ability to juggle multiple priorities.
• Strong Communicator: Excellent verbal and written communication skills; confident in representing leadership.
• Tech-Savvy & Resourceful: Proficient in MS Office Suite, CRM, ChatGPT

Why This Role?

This is a rare opportunity to work at the heart of one of Canada’s fastest-growing advisory firms. You’ll have direct impact on how the business operates, the freedom to take initiative, and the chance to grow into bigger responsibilities as the company grows.

• Competitive compensation package
• High-impact role with visibility across the organization
• A dynamic, entrepreneurial environment where your ideas and execution matter
• Exposure to top clients and industry leaders

What Keeps Us Here?

• Culture and values are integral at Jarvis. Our vision of Equalizing Opportunity and Maximizing Potential enables us to build a diverse and inclusive community. We encourage everyone to bring their authentic selves to work, every day. We reward curiosity and innovative solutions while empowering them to discover endless possibilities.
• Life-work balance defines Jarvis at its core. We believe in team-building activities and strive to bring our teams together whenever possible. Expect to attend events such as quarterly socials, holiday parties, charity events and more casually, in-office/virtual events like lunch & learns, trivia and movie nights, hackathons and many more hosted by Jarvis throughout the year.

Please note that this is an on-site role and candidates must be open to working 4-5 days/week on site. We are centrally located in downtown Toronto, a quick walk from Union Station.

Jarvis Consulting Group is committed to developing a barrier-free recruitment process and work environment. We are committed to equality in the workplace and to growing a welcoming and inclusive team. We encourage applications from Indigenous persons, visible minority group members, and people of all sexual orientations and genders, and will consider all qualified applicants without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, or disability or age. Jarvis is committed to compliance with all fair employment practices regarding citizenship and immigration status.

Accommodations are available on request for candidates taking part in any stage of the selection process. If you are a job seeker who requires assistance, please contact: [e-mail]