Document Control & Engineering Coordinator (Part-Time)

Parsons; Oakville; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading engineering firm in Oakville is looking for a Document Control and Engineering Coordinator to manage documents and assist with various administrative tasks. The ideal candidate will possess a college diploma and have 2 to 5 years of experience in the field. Strong communication skills and proficiency in Microsoft Office 365 are essential. This position offers a comprehensive benefits package and a supportive team environment.

Benefits

Health, vision, and dental insurance

Defined Contribution Pension Plan (DCPP)

Tax-Free Savings Account (TFSA)

Gym membership discounts

Qualifications

• 2 to 5 years of experience in consulting engineering, preferably in transportation.
• Ability to handle sensitive information with care.
• Strong organizational skills.

Responsibilities

• Process various document types ensuring compliance with guidelines.
• Track and monitor documents using standard management programs.
• Draft, write, and proofread correspondence and reports.

Skills

Excellent oral and written communication skills

Positive team player attitude

Proficiency in Microsoft Office 365

High level of autonomy

Attention to detail

Education

College Diploma in office administration

Tools

Microsoft Office 365

ProjectWise

Aconex

Unifier

Job description

In a world of possibilities, pursue one with endless opportunities. Imagine Next! When it comes to what you want in your career, if you can imagine it, you can do it at Parsons.

Parsons is looking for an amazingly talented Document Control and Engineering Coordinator to join our team! In this role you will get to perform a variety of coordination functions for a project or department.

What You'll Be Doing:

• Process various document types through all procedural steps in accordance with well-defined procedures and guidelines, ensuring that pre-established document control requirements are satisfactorily met.
• Receive, track, and monitor documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.
• Enter data and produce reports using other standard office automation or department-specific computer applications.
• Draft, write and proofread correspondence, memo, presentations etc. as assigned as well as taking meeting notes.
• Proofread and format documents to ensure high quality.
• Performs other duties commensurate with functional level and responsibilities.

What Required Skills You'll Bring:

• College Diploma in office administration or a combination of education and industry experience
• 2 to 5 years of experience in consulting engineering, in transportation is an asset
• Excellent oral and written communication skills
• Positive team player attitude and ability to work with tight deadlines
• Proficiency in working Microsoft Office 365 (Word, Excel, PowerPoint, Outlook) as well as SharePoint and OneDrive
• Experience with ProjectWise, Aconex, and/or Unifier is an asset
• High level of autonomy with great attention to detail and ability to take initiative and handle sensitive information
• Sense of organization and ability to prioritize tasks

This position is part of our Critical Infrastructure team. For more than 80 years, our experts have designed and delivered the critical infrastructure that connects and protects communities around the world.

Parsons offers best-in-class benefits such as health, vision, dental, employer paid provincial care premiums, Defined Contribution Pension Plan (DCPP), Tax-Free Savings Account (TFSA), Registered Retirement Savings Plan (RRSP), life insurance, paid time off, sick leave, all province observed holidays off, and gym membership discounts to fit your busy lifestyle!

Parsons is an equal opportunity employer committed to diversity, equity, inclusion, and accessibility in the workplace. Parsons equally employs representation at all job levels for indigenous peoples, women, individuals with disabilities, and visible minorities.

To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/