Corporate Secretarial Assistant / Executive

Pinnacle Business Solutions Pte Ltd; Outram; On-site; CAD 50,000 - 70,000; Full time

Job summary

A growing professional services group is seeking a Corporate Secretarial Assistant/Executive to manage a portfolio of clients and ensure compliance with statutory requirements. Responsibilities include incorporation, document drafting, filing with authorities, and liaising with clients and agencies. Ideal candidates possess a relevant qualification and strong communication skills. This role is located in Outram, Nova Scotia and offers a dynamic work environment.

Qualifications

• Relevant diploma, university degree, ICSA, LLB or other relevant qualification.
• Candidate with ICSA qualification or currently pursuing ICSA course will be an added advantage.
• Good understanding of Singapore Companies Act.
• Able to work independently.
• Excellent time management and problem solving skills.
• Organised, meticulous and good time management skills.
• Strong verbal and written communication skills.

Responsibilities

• Assist with incorporation of companies and registration of foreign entities.
• Draft resolutions and minutes of shareholders’ meetings.
• Ensure proper and timely filing of statutory forms with authorities.
• Attend to meetings and draft minutes.
• Maintenance and updating of corporate records.
• Assist in application of work passes and other visa application.
• Liaise with clients and government agencies on corporate matters.
• Assist with KYC reviews and due diligence.
• Ensure timely billing and collection.

Skills

Excellent time management

Problem-solving skills

Strong verbal communication

Strong written communication

Ability to work independently

Education

Relevant diploma or university degree

ICSA qualification

LLB or other relevant qualification

Job description

Pinnacle Business Solutions Pte Ltd – Outram Park

Company Profile

We are a fast growing professional services group headquartered in Singapore, providing corporate secretarial, accounting, taxation and consultancy services.

Job Description

As a Corporate Secretarial Assistant/Executive, you will be responsible for handling a portfolio of clients and ensuring full compliance with statutory and regulatory requirements. Your key responsibilities include:

• Assist with incorporation of companies, registration of foreign entities, striking off companies, etc;
• Draft directors/shareholders’ resolutions, minutes of shareholders’ meetings (annual general meetings and extraordinary general meetings), and any other ad‑hoc corporate secretarial documents;
• Ensure proper and timely filing of statutory forms/returns with relevant authorities (ACRA/ IRAS/ MOM);
• Attend to meetings and draft minutes of directors and shareholders;
• Maintenance and updating of corporate records and statutory registers as required by the Companies Act and other relevant legislations;
• Assist in application of work passes with the MOM and other visa application;
• Assist in arranging for notarisation, legalisation and authentication of documents with various Embassies or professional bodies;
• Liaise with clients, auditors, and government agencies on corporate secretarial and compliance matters;
• Assist with KYC reviews, due diligence, and ensuring AML/CFT compliance;
• Ensure timely billing and collection;
• Support the team in ad‑hoc corporate projects and administrative duties as may be assigned from time to time.

Requirements

• Relevant diploma, university degree, ICSA, LLB or other relevant qualification
• Candidate with ICSA qualification or currently pursuing ICSA course will be an added advantage
• Good understanding of Singapore Companies Act
• Able to work independently
• Excellent time management and problem solving skills
• Organised, meticulous and good time management skillsGood team player
• Strong verbal and written communication skills

Application Instructions

Please apply for this position by submitting your text CV to *******@pinnacletax.com.sg
Kindly note that only shortlisted candidates will be notified.