Contract Administrator

Black & McDonald Limited; Vancouver; On-site; CAD 53,000 - 62,000; Full time

Job summary

A construction and facilities management company is looking for a Contract Administrator to provide administrative support for the BC Hydro contract in Vancouver. Responsibilities include maintaining contract documentation, managing work orders, and assisting in financial processes. Ideal candidates have a diploma in Office Administration or similar, along with 2–3 years of relevant experience. The salary range is between $53,000 - $62,000.

Benefits

Group insurance benefits

Pension plan

Annual performance bonus

Career development programs

Qualifications

• 2–3 years of experience in an administrative or contract-focused role.
• Experience in a service-based or project-driven environment preferred.
• Familiarity with work order processing, document control, and record-keeping.

Responsibilities

• Process and maintain contract documentation and records.
• Manage and track work orders with accurate data entry.
• Assist in preparation of internal and client reports.

Skills

Proficient with Microsoft Office Suite

Experience with JD Edwards or similar ERP systems

Strong organizational skills

Excellent verbal and written communication

Detail-oriented

Education

Diploma or certificate in Office Administration or related discipline

Tools

Microsoft Office Suite

JD Edwards

Job description

Black & McDonald’s BC team is growing! If you are an independent, enthusiastic, and driven professional searching for an opportunity to build a solid foundation for your career, this position is for you. The Contract Administrator position is an in‑office role located in the Greater Vancouver area and reports directly to the Lead Administrator.

The Contract Administrator provides critical administrative support to the BC Hydro contract by executing day‑to‑day operational tasks in a timely and accurate manner. This position is responsible for maintaining contract documentation, assisting with financial and work order processes, supporting training activities, and ensuring efficient and consistent administrative services. The Contract Administrator will work closely with team members and reports directly to the Administration Supervisor to help ensure overall contract success.

Responsibilities include but are not limited to the following:

• Process and maintain contract documentation and records in alignment with company and client standards
• Manage and track work orders, ensuring accurate data entry and timely updates
• Assist in the preparation of internal and client reports, pulling data from JD Edwards and Microsoft Office tools
• Assist in maintaining the equipment list and preventive maintenance (PM) schedule in JDE
• Monitor and process incoming work orders for maintenance projects; maintain shared mailboxes
• Support document control and filing processes to maintain accessibility and compliance
• Coordinate purchase orders and invoices in collaboration with procurement and accounts departments
• Respond to internal and external inquiries in a professional and timely manner
• Provide general office support, including scheduling, communications, and training documentation updates
• Assist with document preparation, meeting coordination, and responding to inquiries
• Offer backup coverage for fellow administrators when required
• Participate in continuous improvement initiatives as directed by the Lead Administrator
• Perform other related duties as assigned

COMPETENCY REQUIREMENTS

• Communicates Effectively
• Customer Focus
• Holds Self and Others Accountable
• Problem Solving and Innovation
• Teamwork and Collaboration
• Values and Respects Others

EDUCATION REQUIREMENTS

• Diploma or certificate in Office Administration, Business Administration, or a related discipline
• Equivalent combination of education and experience may be considered

WORK EXPERIENCE REQUIREMENTS

• 2–3 years of experience in an administrative or contract‑focused role
• Experience in a service‑based or project‑driven environment preferred
• Familiarity with work order processing, document control, and record‑keeping
• Prior experience supporting financial processes (e.g., invoicing, A/P, A/R) considered an asset

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

• Proficient with Microsoft Office Suite (Word, Excel, Outlook, Teams)
• Experience with JD Edwards or similar ERP systems is highly desirable
• Strong organizational and time‑management skills
• Excellent verbal and written communication abilities
• Detail‑oriented, with a commitment to accuracy and compliance
• Able to work independently and collaboratively in a fast‑paced environment
• Professional demeanor and commitment to customer service excellence
• Willingness to learn and adapt in a dynamic work setting

The expected salary range for this role is between $53,000‑62,000. The starting salary will be based on several factors such as the successful candidate’s qualifications, including but not limited to education and experience. Salary is one component of Black & McDonald’s total rewards package. Total rewards vary by position and may include additional offerings such as group insurance benefits, pension plan, annual performance bonus, career development programs, and other HR programs.

Please be advised that a Criminal Background Check and Professional Reference Check will be required as part of our employment screening and selection process. Additionally, all applicants must be legally entitled to work in Canada, unless otherwise stated in the job posting.