Contract Administrator

Centreline Architecture; Northeastern Ontario; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading architecture firm based in Sudbury, Ontario is seeking an Architectural Contract Administrator to oversee the administration of construction contracts for large-scale projects. The role involves ensuring adherence to specifications, leading site reviews, and collaborating with key stakeholders throughout construction. Candidates should have over 8 years of relevant experience and a strong understanding of Ontario Bylaws. The firm offers a competitive salary and a collaborative environment, supporting professional development.

Benefits

Competitive salary and comprehensive benefits

Dog-friendly work environment

Team and community building activities

Supportive team culture

Qualifications

• 8+ years of relevant architectural contract administration experience, with at least 5 years of working knowledge of Ontario Bylaws and Building Codes.
• Deep familiarity with construction contracts, field review processes, and industry best practices.
• Ability to manage multiple projects concurrently and maintain professionalism under pressure.

Responsibilities

• Lead contract administration activities for projects of varying scale and complexity.
• Conduct regular site reviews and issue field reports.
• Review and process shop drawings, RFIs, change orders, and progress claims.
• Collaborate with project managers, architects, engineers, and clients throughout construction.
• Maintain accurate, organized documentation and communications throughout all project phases.

Skills

Architectural contract administration

Knowledge of Ontario Bylaws and Building Codes

Building systems

Technical detailing

Communication skills

Problem-solving

Decision-making

Construction administration platforms

REVIT

AutoCAD

Education

CET, Architectural Technologist, Intern Architect, or equivalent

Job description

Overview

Centreline Architecture (CA) is a bilingual full-service architecture firm based in Sudbury, Ontario, specializing in Residential, Institutional, Commercial, and Industrial Architecture. Established in 2007, CA is recognized for its innovative approach to rethinking traditional architectural concepts and embracing sustainable design practices. The firm takes pride in its agility in an evolving marketplace and has been honored with multiple awards, including the Small Enterprise Award, Best Customer Service Award, and Best Place to Work Award. Centreline Architecture fosters a culture of growth, learning, and excellence in design and client satisfaction.

The Role

As an Architectural Contract Administrator, you will be the primary point of contact during construction for multiple large-scale and complex building projects. You will oversee the administration of construction contracts, ensure adherence to drawings and specifications, and support both internal project teams and external stakeholders through all phases of construction. You will provide technical guidance, lead site reviews, manage documentation, and act as a key liaison between consultants, contractors, and client representatives. Your expertise will help ensure that each project is delivered to a high standard of quality, compliance, schedule, and performance.

Responsibilities

• Lead contract administration activities for projects of varying scale and complexity
• Conduct regular site reviews, issue field reports, and monitor conformance to contract documents
• Review and process shop drawings, RFIs, change orders, site instructions, and progress claims
• Assess contractor performance and escalate issues as required
• Collaborate closely with project managers, architects, engineers, and clients throughout construction
• Interpret codes, regulations, standards, and specifications to ensure full compliance
• Participate in constructability reviews and advise on technical detailing
• Maintain accurate, organized documentation and communications throughout all project phases
• Provide mentorship and guidance to junior team members involved in construction administration
• Support project close-out, including deficiency reviews and final documentation

Your Experience

• 8+ years of relevant architectural contract administration experience, with at least 5 years of experience working knowledge with Ontario Bylaws and Building Codes
• Strong understanding of building systems, technical detailing, and construction methods
• Deep familiarity with construction contracts, field review processes, and industry best practices
• Ability to read and interpret complex construction drawings and specifications
• Excellent communication, problem-solving, and decision-making abilities
• Experience with construction administration platforms
• Experience with REVIT, AutoCAD is an asset, not a requirement
• CET, Architectural Technologist, Intern Architect, or equivalent technical background is considered an asset.
• Ability to manage multiple projects concurrently and maintain professionalism under pressure
• Based in Sudbury to attend site visits and meetings regularly and at short notice (in Sudbury, North Bay, and other Northern Ontario communities)

What We Offer

• Competitive salary and comprehensive benefits package, reviewed annually
• A dog-friendly and collaborative work environment
• Participation in team and community building activities
• Leaders who support your development
• Supportive team culture with long-term growth potential
• Access to multi-disciplinary collaboration and strong internal technical resources

What to Do Now

If you’re an experienced architectural contract administrator who excels in the construction phase and enjoys being a trusted advisor on complex projects, please submit your resume for confidential or contact [e-mail]