Compliance Specialist

Pinchin in Canada; Remote; CAD 60,000 - 80,000; Full time

Job summary

A multidisciplinary consulting firm in Canada is seeking a remote Compliance Specialist to support the Security Clearances team. The ideal candidate will have a strong understanding of insurance and problem-solving skills, with a minimum of five years of administrative experience. Responsibilities include vendor and client onboarding, compliance management, and handling insurance documents. The position offers competitive salaries, flexible work options, and a supportive environment focused on professional development.

Benefits

Competitive salaries

Career development programs

Flexible workplace

Three weeks paid vacation

Wellness spending account

Qualifications

• Must be able to obtain PWGSC Secret (Level II) Security Clearance.
• Must complete PSPC Controlled Goods Certification.
• Demonstrates confidentiality and professionalism.

Responsibilities

• Provide backup support to Security Clearances team.
• Evaluate vendor submissions to ensure compliance.
• Respond to client requests efficiently.

Skills

Problem-solving skills

Interpersonal skills

Judgment and critical thinking

Strong understanding of insurance

Education

Post-secondary education with 5 years experience in administration

Tools

Office suite of products

Job description

Full Time Support Group Staff

Atlantic, Ontario, or Manitoba – CA (Work from home)

Pinchin is recruiting for a Compliance Specialist to join the Finance & Administration department in Canada. This role is fully remote or hybrid based from Atlantic, Ontario, or Manitoba. The Compliance Specialist will provide backup support to our Security Clearances team and perform additional ad‑hoc duties as needed.

Who We’re Looking For

• Good understanding of insurance and risk mitigation or strong problem‑solving skills with the ability to learn about insurance.
• Demonstrates good judgment and critical thinking when investigating and solving problems.
• Works independently with acceptable supervision.
• Excellent interpersonal skills.
• Post‑secondary education with a minimum of 5 years’ experience in administration is preferred.
• Proficient with the Office suite of products.
• Must be able to obtain a PWGSC Secret (Level II) Security Clearance (no criminal record, Canadian resident for at least 5 years).
• Must be able to complete and maintain certification in the PSPC Controlled Goods Designated Official Certification Program.
• Demonstrates confidentiality and professionalism.

Responsibilities

Vendor Onboarding

• Respond to all requests for vendor onboarding and evaluate vendor submissions to ensure they meet Pinchin’s requirements.
• Enter vendor setups in Vision and maintain accurate records.
• Liaise with Accounts Payable during payment cycles.
• Follow guidelines and seek exception reviews from the risk team; correspond with executive-level employees regularly.
• Track WSIB and WCB for all vendors with each province’s online database and update Vision for vendors out of compliance.
• Analyze and verify consistency, completeness, and accuracy of vendor and insurance data.

Client Onboarding

• Ensure all client requests are handled accurately and efficiently within acceptable turnaround times.
• Serve as point of contact and compile information to complete annual prequalification documentation for clients.
• Interact with potential clients to gather information required to set them up in SharePoint (Client Grove) and Vision.
• Review client-provided information against Pinchin’s established engagement criteria, such as retainer policies.
• Maintain the ‘Client Grove’ SharePoint client database.
• Proactively identify opportunities to enhance, streamline, and automate the client engagement process.
• Liaise with Accounts Payable, Safety, IT, Security, and other departments to gather necessary information.
• Respond to client requests in a professional and timely manner.

Insurance

• Understand RFP/Tender documents and prepare insurance certificates per Pinchin client requirements; liaise with our Insurance Broker for complex requests.
• Prepare WSIB and WCB Clearance Letters upon request.

Security Clearances

• Assist the Security Clearances Team with the maintenance of employee and organization security clearances and ensure compliance with Company, Government, and Client requirements.

What’s In It For You

Pinchin offers competitive salaries and great benefits, including mentoring, career development programs, community involvement opportunities, flexible workplace, paid personal days, three weeks’ paid vacation to start, association membership dues reimbursement, wellness spending account, social activities, team‑building events, corporate hotel rates, and more. Our inclusive and dynamic work environment values your contribution.

Please note that our recruitment process may involve online testing. As an employee, you will be required by our clients to undergo security clearances and, periodically, drug and alcohol testing to gain access to certain job sites. We thank all applicants for their interest; only those selected to continue will be contacted.

• No agency phone calls please**

Why Pinchin?

At Pinchin, our employees are the heart of our business. If you’re ready to build your skills and develop your career, we have the resources and subject matter experts to support your journey. We provide a dynamic and forward‑thinking culture based on honesty, integrity, and a passion for learning.

About Us

Pinchin Ltd. is a multidisciplinary consulting firm that provides a wide range of engineering, building sciences, geosciences, environmental, and occupational health and safety solutions across Canada and the US. We are committed to employment practices that promote a diverse and inclusive work environment. If you require reasonable accommodation during any stage of the recruitment process, please inform us.

Working Together, Making Things Better

We invite you to explore the benefits and opportunities Pinchin has to offer.

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Finance and Sales