Company Secretary (Legal & Finance)

Kaleesuwari Refinery Private Limited; Burlington; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading refining company in Burlington is seeking a qualified Company Secretary to manage legal and commercial agreements and ensure compliance with regulations. The ideal candidate will have excellent drafting skills, good knowledge of commercial laws, and experience in handling secretarial records. Strong teamwork and analytical skills are essential. This position requires a qualified Company Secretary with ICSI membership and offers a dynamic work environment.

Qualifications

• Ability to draft necessary documents including resolutions, minutes, and correspondence.
• Good understanding of commercial laws.
• Able to coordinate with various departments.

Responsibilities

• Preparation and filing of documents to MCA & RBI.
• Maintenance of secretarial records and statutory books.
• Preparation of Agenda for meetings and drafting minutes.

Skills

Drafting Skills

Knowledge in Commercial laws

Good Team Work

Good understanding of Computers

Analytical Thinking

Problem Solving

Planning & Organizing

Education

Qualified Company Secretary with ICSI Membership

Tools

MS Office

Job description

Overview

Family / Department: Legal & Finance

Job Profile: Ensure prompt Secretarial Compliances of the Company and to manage legal and commercial agreements within the management.

Key Duties And Responsibilities

• Preparation, Filing and registration of documents including forms, returns and applications by and on behalf of the Company to the MCA & RBI as an authorised representative.
• Maintenance of Secretarial records, statutory books and registers.
• Preparation of Agenda for the Board Meeting/General Meeting and convening the said meeting including that of drafting minutes of the meeting and maintaining proper records.
• Signing of Annual Return.
• Drafting and vetting commercial Agreement.
• Assist in contract management and maintaining agreement repository.
• Assist in collating and maintaining data on statutory compliances across the Company.
• Monitor the necessary changes in regulatory management and legislation and ensure that the company standards are properly complied before signing new contracts/agreements.

Technical Skills

• Drafting Skills

The candidate shall possess ability to draft necessary documents including that of resolutions, minutes, letter correspondences, mails thereby assisting in transparent communication within the organization and with stakeholders.

• Knowledge in Commercial laws

The candidate shall possess good understanding of commercial laws and assist the management in interpreting the nuances of the legal provisions.

• Good Team Work

Being a Company secretary, the candidate would be required to coordinate with various departments internally to collect & collate data thereby a good team player.

• Good understanding of Computers

The candidate shall possess working knowledge in MS Office.

Transversal Skills

• Analytical Thinking

The Candidate shall be able to analyse rigorously data and situations, to identify and analyse causes/effects and to select only relevant information to make effective decisions.

• Problem Solving

The Candidate shall be able to build a logical approach (assess situation, identify causes, target solutions, deploy it) to address problems or manage a situation by drawing references and resources as necessary.

• Planning & Organizing

The Candidate shall be able to to determine priorities and allocate time and resources effectively to ensure accomplishment of a specific objective with method and rigor.

Reports To

Head Of Department

Location

Corporate Office

Experience

0 – 3 years

Age

Any Age

Education

Qualified Company Secretary having ICSI Membership.

Language

Local language, Fluency in English and working knowledge Hindi preferable