Communications & Event Coordinator

University of Toronto; Toronto; On-site; CAD 76,000 - 98,000; Full time

Job summary

A leading academic institution in Toronto seeks a Communications and Event Coordinator to manage communications and outreach projects. This role involves developing internal and external communication plans, managing social media content, and coordinating events. Ideal candidates should possess a Bachelor's degree in Communication or Marketing and have a minimum of four years of relevant experience in an academic setting. A keen attention to detail and strong organizational skills are essential for success in this fast-paced environment.

Qualifications

• Minimum 4 years of experience in communication and event planning.
• Experience with digital media content and social media platforms.
• Proficient in writing for an online audience.

Responsibilities

• Oversee planning and execution of communications and outreach projects.
• Manage social media presence and website content.
• Coordinate the schedule for program and event calendars.

Skills

Communication content preparation

Event planning and coordination

Social media management

Writing and editing skills

Organizational skills

Education

Bachelor's degree in Communication or Marketing

Tools

Zoom

MS Teams

PheedLoop

Job description

About us

The “Transforming Chemical Risk Management with Indigenous Expertise' (CMITEx) project is a new, ambitious, collaborative research initiative that seeks to re-envision chemical risk management with implications for pollution and climate change. The project brings Indigenous research methods to the challenge of profoundly transforming chemical risk management for Indigenous community-based practice, university labs and classes, regulatory practices, and policy development. This large, interinstitutional research project brings together 20 researchers and collaborators from institutions in Canada and Aotearoa (New Zealand), putting Indigenous experts as leaders in designing how chemical risk is evaluated and managed. It is a six-year-long collaborative effort supported by $22 million through the federal New Frontiers in Research Fund (NFRF). Our project puts Indigenous knowledges at the forefront of how chemical risk is managed in communities, research design, and policy in this urgent time of environmental change.

The Technoscience Research Unit (TRU), founded in 2007 at the University of Toronto is an Indigenous-led home for critical and creative research on the politics of technoscience, as well as the administrative home stewarding this project. The TRU draws together social justice approaches to Science and Technology Studies from across the university with an emphasis on Indigenous, feminist, queer, environmental, anti-racist and anti-colonial scholarship. Led by M. Murphy and Kristen Bos and emphasizing training Indigenous students and community researchers, the TRU has an internationally recognized focus on Indigenous STS, Indigenous Environmental Data Justice, and Indigenous approaches to chemicals and sustainability.

Your opportunity

The Communications and Event Coordinator will be responsible for overseeing the planning, execution, and management of a variety of projects related to communications and outreach, with a focus on internal communications, external communication, and special project management. The incumbent will operate in a fast-paced environment to develop and maintain a well-planned and consistent internal communication plan connecting. Responsibilities for the external communication plan includes presence on social media, event planning and promotion, website management, media inquiries, newsletters, and effective communication with relevant offices across the University. Coordinate the schedule for program and event calendars, create space layouts for events, verify details and necessary changes to event schedules, analyze client needs and make recommendations on event logistics, prepare itineraries, process registrations, collects feedback on programs or events, conducts post-event evaluation, analysis and recommendations for changes, resolves issues that may occur during events and escalates problems as required. Under the general direction of the Director, Administration, the Communications and Event Coordinator will play an integral role in maintaining the CMITEx’s digital communication platforms, advising on communication and outreach strategy, producing promotional materials, and coordinating internal and external events. Your professional and approachable demeanour, keen attention to detail and strong organizational skills will enable you to cultivate an inclusive and welcoming environment, provide proactive support and coordinate the seamless delivery of exceptional events on behalf of CMITEx.

Your responsibilities will include

• Implementing communication plans that support outreach goals and objectives
• Coordinating submission process for online content generation and changes
• Advising on the development of promotional/outreach materials
• Writing news and feature stories
• Editing content for brochures, newsletters, websites and/or handbooks
• Coordinating the schedule for program and event calendars
• Determininglogistical details and activities for events and/or programming
• Fostering and maintaining networks to build capacity and collaboration

Essential Qualifications

• Bachelor's degree in Communication, Marketing or acceptable combination of equivalent experience
• Minimum four (4) years of relevant experience in preparing communication content and maintaining communication channels, event planning and coordination, preferably in an academic research environment
• Experience with writing and editing content, designing layout and format for print and digital media
• Experience with design and production of newsletters, promotional materials, and website content and maintenance
• Experience with administering social media platforms and writing for an online audience
• Experience determining and coordinating the logistical details and activities for events and/or programming including event calendar, processing registrations, preparing itineraries, confirming room bookings and speakers, arranging catering, resolving issues that may occur during events, conducting post-event evaluations and analysis and performing other event related duties.
• Experience preparing event-related information and promotional materials and maintaining information on digital platforms
• Demonstrated experience preparing and editing content for communication, promotional, and event material
• Demonstrated ability to conduct research on target audience and educational markets
• Experience setting up and running virtual events using software platforms such as Zoom, MS Teams, PheedLoop
• Excellent verbal and written communication skills, proofreading and editing skills
• Excellent time-management, organizational skills and problem-solving skills. Well-developed interpersonal skills

Assets (Nonessential)

• Experience with communications in environmental, Indigeneous, or justice-based projects
• Experience with community-based research
• Experience with graphic design

To be successful in this role you will be

• Articulate
• Multi-tasker
• Organized
• Possess a positive attitude
• Proactive
• Resourceful

Application Information

Closing Date: 02/03/2026, 11:59PM ET

Employee Group: USW

Appointment Type: Grant - Continuing

Schedule: Full-Time

Pay Scale Group & Hiring Zone: USW Pay Band 11 -- $76,577. with an annual step progression to a maximum of $97,928. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Administrative / Managerial

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please [e-mail] .