Bookkeeper / Administrative Assistant

Sexual Assault Centre Quinte & District; Belleville; On-site; CAD 30,000 - 60,000; Full time

Job summary

A community support organization in Belleville is seeking a full-time Bookkeeper / Administrative Assistant. The ideal candidate has at least 5 years of accounting experience, a college diploma in a related field, and proficiency in accounting software. This role involves managing financial transactions and administrative duties, offering a pay range of $24-$25 per hour along with benefits like dental care and an on-site gym.

Benefits

Casual dress

Dental care

Employee assistance program

Extended health care

Life insurance

On-site gym

On-site parking

Qualifications

• Minimum five years' experience in an accounting environment.
• Experience with accounting and payroll software.
• Valid driver's license and current Police Record check.

Responsibilities

• Record all business transactions and reconcile accounts.
• Complete monthly bank reconciliations.
• Manage Accounts Receivable and Payable.

Skills

Accounting experience

Communication skills

Problem solving mindset

Attention to detail

Organizational skills

Education

College diploma in Accounting or Bookkeeping

Tools

Great Plains (GP)

Ceridian

Microsoft 365

Job description

Overview

The Sexual Assault Centre for Quinte & District is a feminist organization that provides nonjudgemental, trauma informed supportive counselling and information for all survivors of sexual violence and abuse in Hastings & Prince Edward Counties.

Position: Bookkeeper / Administrative Assistant

We are looking for a dedicated Bookkeeper / Administrative Assistant to join our team at the main office in Belleville. This is a fulltime, 35 hours per week daytime Monday to Friday in-office position. The successful candidate will be detail-oriented, accurate and have a strong work ethic.

Responsibilities

Booking position

• Record all business transactions, process accruals and adjustments and reconcile accounts
• Complete monthly bank reconciliations
• Manage Accounts Receivable, including daily postings, processing credit card transactions, reconciling bank accounts, GL entries / postings and transferring payments as needed
• Manage Accounts Payable, including tracking and processing vendor invoices and preparing weekly payments
• Complete journal entries and documentation for annual external audit
• Payroll duties
• Perform other financial duties as requested by the Executive Director

Admin Assistant position

• Complete administrative duties and assignments from management
• Respond to calls and emails promptly and professionally
• Record and file minutes for all staff meetings
• Answer in-coming phone calls with professionalism and client-focused approach
• Communicate clearly and promptly with the staff team
• Perform other administrative duties as requested by Management

Qualifications

• Minimum five (5) years' experience in an accounting environment
• College diploma in Accounting or Bookkeeping and experience with accounting and payroll software is required (i.e : Great Plains (GP); Ceridian)
• Strong communication (verbal and written) and computer skills in various programs including Microsoft 365
• Problem solving mindset with the ability to adapt quickly to new systems, software / programs and information
• Outstanding attention to detail and accuracy especially under time constraints
• Demonstrated organizational skills and the ability to manage multiple priorities
• Valid driver's license, insurance, and the use of your own vehicle at all times
• Current Police Record check
• AR / AO knowledge and understanding is an asset

As an intersectional feminist organization, we strongly encourage applications from candidates who reflect the diversity of our community. Please note that only qualified candidates will be considered for an interview.

Please forward your resume by September 10, 2025

Details

• Job Type : Full-time
• Pay : $24.00-$25.00 per hour
• Expected hours : 35 per week
• Benefits :
• Casual dress
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site gym
• On-site parking
• Ability to commute / relocate :
• Belleville, ON K8P 3Z3 : reliably commute or plan to relocate before starting work (preferred)
• Experience : accounting : 5 years (required)
• Language : English (required)
• Work Location : In person

Note: This description reflects the responsibilities and requirements of the role and remains as originally stated by the organization.