Adult Ministry and Events Administrator

OneChurch.to; Toronto; On-site; CAD 40,000 - 55,000; Full time

Job summary

A community-focused church in Toronto is seeking an Adult Ministry and Events Administrator to provide essential administrative support. This role involves managing communication systems, overseeing event registrations, and assisting with training and team activities. The ideal candidate will have excellent organizational skills, a proactive approach, and a passion for serving the church community. This position requires a commitment of 40 hours per week.

Qualifications

• Experience in handling a wide range of administrative duties and executive support-related tasks.
• Fluent in English verbal and written skills.
• Ability to take initiative, problem solve and make decisions within the job scope.
• Excellent time management and organizational skills with a strong attention to detail.

Responsibilities

• Provide general administrative support for the Adult Ministries Team.
• Manage communication systems with church family and volunteers.
• Process and oversee registration for all events.
• Assist with planning and overseeing AdultMin trainings and events.
• Manage the day-to-day budget of the Adult Ministries Team.

Skills

Administrative duties

Fluent English communication

Time management

Organizational skills

Problem solving

Ability to multi-task

Creative thinking

Job description

Responsibility Description

Job Title:

Adult Ministry and Events Administrator

Purpose Statement:

To facilitate a high-trust, fast-paced and action-oriented staff team environment that supports the contributions of each team member and the general responsibility of the Adult Ministry Team

Reports to:

Adult Ministries Team Lead

Responsibilities:

• General administrative support for the Adult Ministries Team and Ministries [Seniors, Groups, Alpha, Baptisms, Weddings and Funerals, Care, Seniors, Child Dedications etc]
• Manage all general communication and communication systems with church family, staff, volunteers and other church connections for the Adult Ministries Team
• Create and manage Team Asana Projects
• Process and oversee registration for all events

• Assist with the planning and overseeing of AdultMin trainings, events, meetings
• Submit comms requests to and coordinate promotion schedules
• Coordinate credit card reconciliation and other financial requests
• Administratively support Community Groups [monthly emails, assist with zoom set up, weekly community groups leader questions etc.
• Administratively support all areas of Discipleship.
• Update Google Calendar and Big Dates Calendar with Adult Min events
• Attend and support team meetings
• Manage the day to day budget of the Adult Ministries Team
  • Assist the Adult Ministries Team Lead with Budget Forecasting and Planning
• Coordinate Sunday Greeting team and assist at the Blue Wall
• Develop and manage a healthy volunteer base
• Responsible for leading and managing all Adult Min events including 65+ trips, weekly community classes. Assisting with all church events including the Annual Members Meeting, Christmas Party, and any other events put on and/or supported by the Adult Ministries Team
• Any other tasks assigned by the Adult Min Team Lead or the Senior Leadership

Job Requirements

• Experience in handling a wide range of administrative duties and executive support-related tasks
• Fluent in English verbal and written skills
• Ability to take initiative, problem solve and make decisions within the job scope
• Good understanding of processes, policies and procedures
• Excellent time management and organizational skills with a strong attention to detail
• Ability to work well under pressure and multi-task without supervision
• A creative mind with a heart to serve the church

Work Schedule:

40 hours per week