Administrator, Leasing

Allied; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading urban workspace provider in Toronto is seeking an experienced Administrator, Leasing. This role includes providing daily administrative support, managing leasing documents, and assisting with marketing. Candidates should have 2 to 5 years of administrative experience, ideally in leasing or property management, with strong organizational and communication skills. The position offers the chance to contribute to a dynamic team focused on enhancing urban environments.

Benefits

Employee engagement programs

Diversity and inclusion initiatives

Qualifications

• 2 to 5 years of administrative experience, ideally in leasing or property management.
• Familiarity with lease documentation and approval workflows.
• Exceptional organization and time management skills.

Responsibilities

• Provide daily administrative support including document management and office tasks.
• Manage leasing invoices, create purchase orders and initiate workflows.
• Track lease deals and prepare internal status updates.

Skills

Administrative experience

Customer service mindset

Organizational skills

Analytical problem-solving

Excellent written and verbal communication

Proficiency in Microsoft Word

Proficiency in Excel

Proficiency in PowerPoint

Tools

Yardi

Angus Anywhere

Matterport

Adobe Creative Suite

Job description

Allied is looking for an Administrator, Leasing to join our team in Toronto.

At Allied, everything starts with purpose. IntheAdministrator, Leasing, you will support the day-to-day activities of our Leasing team through a broad range of administrative tasks. In effect, you will help develop the relationships that defineAllied’sposition as a provider of distinctive urban workspace.

Who are you?

We are building upon our achievements at Allied, and the future is exciting. How can we be so sure? We have people like you: engaged professionals who consistently deliver their best.

Throughout your professional career, you have stood out for your pursuit of excellence. You are self-motivated, takeownership,and lead by example. In doing so, you elevate your team and collaborate towards your collective goals.

Above all, youare excited byAllied’smission and the contribution we make to enhance urban environments.

What will you do?

• Provide daily administrative support including document management, correspondence, courier requests and general office tasks
• Serve as the first point of contact for lease inquiries and assist with scheduling tours
• Manage leasing invoices, create purchase orders and initiate approval workflows
• Support leasing events and special projects as needed

Lease Management

• Maintain electronic lease records and physical files
• Track lease deals, prepare internal status updates and respond to data requests
• Draft offers, LOIs and related documents, reviewing for accuracy before execution
• Prepare lease deal summaries and compile information required for approvals

Marketing and Communications

• Work with internal teams to develop leasing materials such as brochures, presentations and invitations
• Complete Matterport tours of available spaces and keep website vacancies updated
• Communicate new or upcoming vacancies to brokers and research groups
• Update broker distribution lists

Operational Support

• Coordinate building measurements, floorplans and area certificates
• Support the leasing budget process
• Contribute to new tools, templates and standard operating procedures

What are we looking for?

• 2 to 5 years of administrative experience, ideally in leasing, property management or a related real estate field
• Experience with lease documentation, offers, LOIs and approval workflows
• Familiarity with lease administration systems such as Yardi or Angus Anywhere
• Exposure to purchase orders and basic budgeting or expense processes
• Awareness of Matterport, Adobe Creative Suite and general marketing workflows
• Strong administrative capabilities including document management, correspondence and record keeping
• Excellent written and verbal communication skills with a customer service mindset
• Exceptional organization, time management and accuracy, with solid analytical and problem-solving skills
• Proficiency in Microsoft Word, Excel and PowerPoint and comfort learning new tools
• Ability to manage multiple priorities and work both independently and collaboratively
• A positive, resilient approach and a commitment to high quality work

Who are we?

Allied Properties REIT (TSE:AP.UN) is a leading owner and operator of distinctive urban workspace in Canada’s major cities. Allied’s business is providing knowledge-based organizations with distinctive urban environments for creativity and connectivity.

We are also a great place to work. Allied is listed as a 2025 Best Employer in Canada as part of Mercer’s Best Employers global certification, which distinguishes organizations that demonstrate strong results in employee engagement, organizational agility, engaging leadership and talent focus.

We are committed to hiring the most qualified candidates with a dedication towards supporting diversity, equity and inclusion across our organization. All qualified applicants will receive consideration for employment without regard to gender, ethnicity, origin, sexual orientation, disability and socioeconomic background.

Note: If you require any form of accommodation during the recruitment and selection process, please let us know. We will work with you to provide as seamless a recruitment experience as possible.