Administrative Receptionist

Ontario First Nations Technical Services Corporation; Northwestern Ontario; On-site; CAD 35,000 - 45,000; Full time

Job summary

A nonprofit organization in Thunder Bay is seeking an Administrative Receptionist to ensure smooth daily operations and provide excellent customer service. The ideal candidate must possess strong organizational and communication skills and be proficient in Microsoft Office Suite. This position prioritizes applicants who are passionate about supporting First Nations communities.

Qualifications

• Degree or equivalent required, Office Administration diploma is an asset.
• Exceptional verbal and written communication abilities.
• Strong organizational and time management skills.

Responsibilities

• Welcome clients and staff warmly.
• Manage meetings and appointments efficiently.
• Answer and direct calls professionally.
• Handle mail and courier packages.
• Support the Director of Operations and staff as needed.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office Suite

Time management skills

Education

High school diploma or equivalent

Diploma in Office Administration

Tools

Microsoft Office Suite

Google Suite

Job description

Location: Thunder Bay, Ontario

The Ontario First Nations Technical Services Corporation (OFNTSC) is a nonprofit organization that provides technical advisory services, training, and capacity development to First Nations communities in Ontario. By offering a wide range of specialized services and expertise, OFNTSC helps to enhance the quality of life, promote self-sufficiency, and foster economic growth within these communities.

Overview

We are seeking a highly motivated and skilled Administrative Receptionist to join our team at OFNTSC. Under the guidance of the Director of Operations, the Administrative Receptionist will play a crucial role in ensuring a smooth and organized daily office operation while providing a welcoming and professional first point of contact for clients and visitors. This position requires exceptional interpersonal and communication skills, strong organizational skills, and a keen attention to detail, as well as the ability to handle various administrative tasks with professionalism and efficiency. These tasks must be executed in alignment with the culture and values of OFNTSC while maintaining strict confidentiality.

Responsibilities

• Warmly welcoming clients and staff with a friendly attitude.
• Efficiently arranging and managing meetings and appointments.
• Answering and directing calls as received.
• Preparing and expediting mail and courier packages; receiving, sorting, and distributing mail.
• Assist and work closely with the Director of Operations and other staff as required.
• Managing and restocking office supplies.
• Creating written communications as required.
• Undertaking project-related tasks as necessary.
• Handling various administrative tasks such as filing, minute-taking, copying, scanning, and more.
• Reconciliation of Director of Operations' Visa Statement.
• Maintain and update spreadsheets using Excel formulas and calculations to track and reconcile Visa transactions, ensuring accurate reporting.
• Ability to prepare written technical letters, reports, and procedures which may include photos, charts, and graphs.

Qualifications

• Completion of a high school diploma or its equivalent.
• Possessing a diploma in Office Administration is an asset.
• Proficiency in computer operations, including Microsoft Office Suite, Google Suite, and other software applications.
• Self-motivated with exceptional verbal and written communication abilities.
• Strong organizational and time management skills.

Conditions

• Reliable and insured vehicle and valid Ontario driver’s license (preferably class G).
• Travel outside of the local area may be necessary within the province of Ontario.
• Priority will be given to First Nations applicants that meet the mandatory requirements.

Come join our growing organization!

Abi wiijii’en ndo

wiiji-nakiindwin myaajiiging

Taskwatia’táhrhahs ne onkwentióhkwa

né:ne iotehiahróntie!

In efforts to promote the safety, security, and well-being of staff members, communities, and people we come into contact with, the OFNTSC Human Resources department will be giving preference to applicants who have proof of two full doses of a Health Canada-approved COVID-19 vaccination.

Apply Here

If you are passionate about supporting First Nations communities and possess the necessary skills and qualifications, please submit your resume and a cover letter outlining your suitability for the position. Please upload your documents and label as [LastName_FirstName_Admin Receptionist].

We thank all applicants, however, only those receiving an interview will be contacted.