administrative officer

Government of Canada - Western; City of Langley; Hybrid; CAD 55,000 - 70,000; Full time

Job summary

A government agency in Metro Vancouver is seeking an individual with a Bachelor's degree for an administrative role. The position requires strong communication and interpersonal skills, along with experience in office procedures. Responsibilities include implementing administrative procedures, delegating tasks, and preparing reports. The candidate must be reliable, organized, and able to work independently in a fast-paced environment. This role offers a hybrid work model with both in-person and remote tasks.

Qualifications

• 2 years to less than 3 years of relevant experience is required.
• Experience working in container vessels and barges is preferred.

Responsibilities

• Implement new administrative procedures.
• Review and evaluate new administrative procedures.
• Delegate work to office support staff.
• Establish work priorities and ensure procedures are followed.
• Administer policies and procedures related to record release.
• Coordinate office services such as accommodation and equipment.
• Prepare reports, manuals, and correspondence.
• Perform data entry.
• Train staff.
• Oversee office administrative procedures.
• Resolve conflict situations.
• Communicate with other workers to coordinate work.

Skills

Efficient interpersonal skills

Excellent oral communication

Excellent written communication

Flexibility

Organized

Reliability

Ability to multitask

Time management

Adaptability

Integrity

Team player

Education

Bachelor's degree

Job description

Overview Languages

English

Education

• Bachelor's degree

Experience

2 years to less than 3 years

Hybrid

Work must be completed both in person and remotely.

Work setting

• Ship
• Shipyards
• Quantity surveying

Responsibilities Tasks

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Communicate with other workers to co-ordinate the preparation and completion of work assignments

Experience and specialization Type of experience

• Container vessel
• Barge

Additional information Transportation/travel information

• Own transportation
• Own vehicle
• Willing to travel
• Willing to travel regularly
• Valid driver's licence

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Attention to detail

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player