Administrative Coordinator

CBRE; Vancouver; On-site; CAD 58,000 - 61,000; Full time

Job summary

A leading commercial real estate firm is hiring an Administrative Coordinator to support a team of sales professionals in Vancouver. Your role will involve managing deal documentation, preparing client correspondence, and maintaining marketing schedules. We seek candidates with at least 2 years of relevant experience and a strong understanding of Microsoft Office and Adobe products. The annual salary range is $58,000-$61,000, alongside a benefits package including paid time off and insurance.

Benefits

Generous paid time off

Group Retirement Program

Medical, Dental and Vision coverage

Life Insurance

Qualifications

• 2+ years of job-related experience in a similar administrative role.
• Ability to evaluate and communicate complex content logically.

Responsibilities

• Manage deal documentation for transactions.
• Prepare client correspondence and market reports.
• Maintain marketing schedules and ensure timely deliverables.

Skills

Organizational skills

Advanced math skills

Microsoft Office

Adobe products

Inquisitive mindset

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe InDesign

Job description

About CBRE

Would you like to work at the World’s largest commercial real estate brokerage and a Fortune 500 company? Do you want to expand your knowledge while working on a high-performing team alongside the industry’s best talent? If so, we want to hear from you!

Few companies are as dynamic as CBRE. Few industries are more exciting than commercial real estate. If you are looking to make an impact, have fun and build your career, this is the opportunity for you!

CBRE’s single unifying message is creating the real estate solutions of tomorrow, so businesses and people thrive.

Be a part of the industry that shapes our cities and our lives.

About the Role

As a CBRE Administrative Coordinator, you will provide administrative and marketing support to a top performing group of sales professionals.

What You’ll Do

• Manage deal documentation and oversee the tracking of occupier and listing transactions, including but not limited to listing agreements; commission agreements; assist with offer writing process; track critical dates; prepare waiver or extension documents. Ensure correct filing of all documentation.
• Prepare client correspondence, including market reports and stats, peer group surveys, comparable transaction data; client presentations; and board packages.
• Have an awareness of BCFSA compliance regulations and coordinate appropriate documentation to complete voucher forms and process Brokers' commission payments and track the status of each.
• Scheduling meetings and tours for team members
• Liaise directly with the centralized departments (Marketing & Communications; Research; Conveyance) and work together to fulfil requests in a timely manner.
• Maintain marketing schedules for multiple projects running concurrently and ensuring that all marketing deliverables are completed on time and on budget.
• Serve as a point of contact for the team for information requests.
• Prepare monthly marketing status reports for clients.
• Assist with the plan of action of marketing particular properties.
• Perform administrative tasks such as updating and maintaining client databases printing /scanning/filing various documents.
• Prepare client property packages for tours, resolve client issues, and reply to client pricing inquiries.
• Source properties and clients by researching local and national databases.
• Track and report on replies and communications from sourcing activities.
• Impact own team and other teams whose work activities are closely related.
• Handle confidential information with discretion and demonstrate the highest level of customer service.
• Suggest improvements to existing processes and solutions to improve the efficiency of the team.
• Carry-out special projects as requested.
• Lead by example and model behaviours that are consistent with CBRE RISE values.

What You’ll Need

• High School Diploma or GED with 2+ years of job-related experience.
• A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.
• Ability to evaluate and communicate unusual and/or complex content in a concise and logical way.
• In-depth knowledge of Microsoft Office and Adobe products. Examples include Word, Excel, Outlook, PowerPoint etc. Some foundational knowledge of InDesign.
• Organizational skills with an advanced inquisitive mindset.
• Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.

Disclaimer: Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The salary being offered for this position is $58,000-61,000 annually, depending on experience. This role will provide the following benefits: generous paid time off, Group Retirement Program, Medical, Dental and Vision coverage, Life Insurance and more.

Equal Employment Opportunity Statement

CBRE is an equal opportunity employer who welcomes and encourages application from all persons regardless of race, creed, ancestry, national or ethnic origin, colour, age, religion, sex, sexual orientation, family status, gender identity or expression, disability or any other status or condition protected by applicable federal, provincial or territorial law.

Candidate Accommodations

CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individual with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (Canada) and [phone] (U.S.).

CBRE, Inc. is an Equal Opportunity and Affitative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans).