Administrative Assistant, Surgery/Oncology

Mount Sinai Hospital (Toronto), Sinai Health; Toronto; On-site; CAD 45,000 - 55,000; Full time

Job summary

Mount Sinai Hospital is seeking an Administrative Assistant to support its Department of Surgery. This role encompasses managing various administrative activities, scheduling, and providing essential support to physicians, ensuring effective operations in a busy clinical environment. Ideal candidates will possess strong organizational and customer service skills, with a diploma from an accredited institution and relevant experience.

Qualifications

• At least two years of related experience, preferably in a healthcare setting.
• Experience with EMRs and booking systems is mandatory.
• Proficiency in medical terminology and dictation is preferred.

Responsibilities

• Schedule patient appointments and operative procedures.
• Prepare and file charts for clinics and ensure results are documented.
• Maintain physicians' calendars and schedules.

Skills

Proficiency in Microsoft Office Suite

Customer service skills

Excellent communication skills

Organizational skills

Time management skills

Interpersonal skills

Discretion handling confidential information

Education

College diploma from an accredited institution

Diploma in Medical Office or Business Administration

Tools

EMRs

Booking systems

Job description

Administrative Assistant, Surgery/Oncology

Sinai Health is looking for an Administrative Assistant to support our Department of Surgery.

The Administrative Assistant is an essential part of a busy clinical practice within the Department of Surgery at Mount Sinai Hospital. The role involves managing administrative activities independently, demonstrating excellent judgment, and providing quality customer service to support physicians' clinical practices.

In This Role, You Will:

• Schedule patient appointments and operative procedures
• Prepare and file charts for clinics and ensure results are documented
• Review and transfer messages to physicians, prepare charts for new patient referrals
• Retrieve and forward release of information documents, prepare charts for rounds
• Maintain physicians' calendars and schedules, process clinical notes
• Create forms, tables, spreadsheets to capture statistics
• Provide public relations support to walk-in and telephone clients
• Collaborate with administrative support staff and communicate with external institutions
• Perform miscellaneous administrative duties as assigned

Job Requirements:

Mandatory:

• College diploma from an accredited institution
• At least two years of related experience, preferably in a healthcare setting
• Experience with EMRs and booking systems

Preferred:

• Diploma in Medical Office or Business Administration
• Proficiency in medical terminology and dictation

Skills and Knowledge:

• Proficiency in Microsoft Office Suite
• Strong work ethic, professionalism, and customer service skills
• Excellent communication and interpersonal skills
• Effective time management and organizational skills
• Ability to handle confidential information with discretion

If you're ready to advance your healthcare career, apply now and tell us why you'd be a great addition to our team.

Additional Details:

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Hospitals and Health Care