Administrative Assistant, Surgery/Oncology

Mount Sinai Hospital (Toronto), Sinai Health; Toronto; On-site; CAD 40,000 - 50,000; Full time

Job summary

A prominent healthcare facility in Toronto is seeking an Administrative Assistant to support the Department of Surgery. The role requires scheduling patient appointments, preparing charts, and providing excellent customer service in a clinical environment. Candidates should have a diploma from an accredited institution and two years of related experience. Proficiency in EMRs is preferred. Join us to advance your healthcare career.

Qualifications

• Minimum of two years of related experience preferably within a clinic/health environment.
• Experience with various EMRs and booking systems.
• Proficiency with medical terminology and medical dicta-typing.

Responsibilities

• Schedule patient appointments for clinics or operative procedures.
• Prepare charts for daily clinics and file results.
• Maintain physicians' calendars and schedules.
• Provide timely, friendly service to clients.
• Communicate and maintain working relationships with institutions.

Skills

Proficient in Microsoft Word, Excel, Power Point, Outlook

Demonstrated work ethic

Superior written/oral communication and presentation skills

Collaboration and interpersonal relationship skills

Time management and organizational skills

Education

College diploma from an accredited educational institution

College diploma in Medical Office or Business Administration

Job description

Overview

Sinai Health is looking for an Administrative Assistant to support our Department of Surgery.

The Administrative Assistant is an integral part of a busy and dynamic clinical practice within the Department of Surgery at Mount Sinai Hospital. In this role, you will be expected to exercise sound judgment and independence while managing the day-to-day related administrative activities. You will demonstrate a strong commitment to quality customer service, applying excellent problem solving and communication skills to ensure the success of a physician’s clinical practice within the Department of Surgery at Mount Sinai Hospital.

In This Role You Will

• Schedule patient appointments for clinics or operative procedures
• Prepare charts for daily clinics and make sure all results are filed on chart
• Review and transfer messages to physicians with patient chart for follow-up. Prepare charts for new patient referrals as required
• Retrieve release of information documents from patient charts in order to forward information to other physicians, prepare charts for patient rounds
• Maintain physicians calendars and schedules. Process all dictated clinical notes (i.e.: fax to referring physicians)
• Establish forms, tables, spread sheets, etc. to capture monthly statistics
• Function in a public relations role with both “walk-in” and telephone clients; provide timely, friendly and informative service
• Work collaboratively with other administrative support staff
• Communicate and maintain working relationships with several institutions
• Participate in other miscellaneous administrative duties as assigned

Job Requirements

Mandatory

• Successful completion of a college diploma from an accredited educational institution
• Minimum of two (2) years of related experience preferably working within a clinic/health environment
• Applicants with proven equivalent recent and related training and experience may be considered
• Experience with various EMRs and booking systems

Preferred

• A college diploma in the field of Medical Office or Business Administration
• Proficiency with medical terminology and medical dicta-typing

Skills and Knowledge

• Proficient in Microsoft Word, Excel, Power Point, Outlook
• Demonstrated work ethic; positive, client focused attitude; superior professionalism; dependability and reliability; demonstrated commitment to providing outstanding customer service
• Superior written/oral communication and presentation skills; excellent interpersonal and relationship building skills; ability to effectively convey factual information and detailed explanations
• Confident time management, organizational and self-planning skills displaying flexibility by adjusting work schedules according to changing priorities, meeting demanding deadlines and producing high quality work
• Demonstrated ability to make decisions, exercise good judgment, discretion and initiative when dealing with confidential information and/or in responding to inquiries
• Demonstrated satisfactory work performance and attendance record

If this sounds like you and you feel ready to advance your career within health care, apply now and let us know why you would be a great addition to our team.