Administrative Assistant - OfficeAdminist

Domtar; Richmond; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading manufacturing company located in Richmond is seeking a full-time Administrative Assistant to provide support across various departments. The role involves maintaining organization within the office, planning meetings, and managing communications. Ideal candidates should possess strong organizational and customer service skills, along with proficiency in Microsoft Office. This position offers a starting hourly salary of $25.00 and numerous benefits including health and dental plans.

Benefits

Health benefits

Dental plan

Pension plan

Free parking available

Qualifications

• At least 1 year of experience in an administrative/receptionist role.
• Strong attention to detail and problem-solving skills.
• Ability to work independently with minimum supervision.

Responsibilities

• Ensure the tidiness and organization of the office mail room.
• Plan, organize and schedule meetings and book meeting rooms.
• Prepare travel request forms and book travel arrangements.

Skills

Customer service skills

Communication skills

Organizational skills

Time management skills

Education

Administrative/Receptionist Certificate

College degree

Tools

Microsoft Office

Outlook

Job description

Overview

Domtar is a leading producer of pulp, paper, packaging, tissue and wood products. Through our focus on safety and sustainability, as well as our commitment to operational excellence and our network of facilities across Canada and the United States, Domtar delivers high-quality and cost-effective products to customers around the world.

Our workforce is comprised of 14,000 talented and hardworking individuals. We are proud to offer competitive compensation, a supportive working environment, rewarding career paths and plenty of opportunities for learning and growth.

The Paper Excellence description notes that it is a diversified manufacturer of pulp and paper, including printing and writing, packaging, and specialty papers. We operate 7 facilities in Canada producing over 2.8 million tonnes annually with a workforce of more than 2,800 strong.

We are currently looking for a full-time permanent Administrative Assistant - Office to work out of our Richmond Head Office. Reporting to the Corporate HR Manager, this candidate will provide continuous support to all staff within the office and ensure the day-to-day success of business operations. In addition, this candidate will assist in maintaining the general organization of the office.

Responsibilities

• Ensure the tidiness and organization of the office mail room
• Receive incoming parcels and couriers from various mail carriers
• Plan, organize and schedule meetings and book meeting rooms
• Produce, edit and distribute correspondence memos, letters and forms
• Responsible for operating the head office switchboard and directing all incoming calls as appropriate
• Assist in the preparation of regularly scheduled reports
• Prepare travel request forms and book travel arrangements
• Prepare and reconcile expense reports
• Assist in ordering office supplies, business cards, etc
• Prepare invoices, payment application forms and monitor status
• Maintain the cleanliness of all meeting rooms
• Assist in the set up and take down of meeting rooms
• Prepare documents for approvals and monitor status
• Provides admin support to various departments
• Manages building access card and pay parking system
• Maintain filing system
• Other duties and projects as assigned

Competencies

• Professional demeanor and strong customer service & interpersonal skills
• Excellent communication skills both written and verbal
• Team player and ability to interact with all individuals in all levels within the organization
• Ability to work independently with minimum supervision
• Strong willingness to help all departments
• Strong willingness to learn different programs, processes, protocols
• Excellent organizational skills / ability to prioritize and meet deadlines
• Attention to detail

Qualifications & Experience

• Knowledge of office management systems such as Microsoft Office, Outlook, etc
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• At least 1 year of experience in an administrative/receptionist role
• Administrative/Receptionist Certificate or college degree considered a strong asset

Benefits

• Hourly salary: $25.00 per hour
• Health benefits
• Dental plan
• Disability benefits
• Health care plan
• Vision care benefits
• Life insurance
• Pension plan
• Long-term care insurance
• Free parking available

We encourage Indigenous persons, youth, and newcomers to apply.

Domtar is firmly committed to placing greater emphasis on the principles of equity, diversity and inclusion to empower all employees to reach their full potential. We form a dynamic team whose diverse backgrounds and wealth of perspectives are one of the keys to our success. We offer an inclusive, rewarding and safe work environment with opportunities that will help grow your skills.

To learn more about our company, consult the Domtar Company Web Site and follow us on LinkedIn, Instagram and Twitter.