Administrative Assistant | Office of the CEO

Intello Technologies Inc.; Toronto; On-site; CAD 73,000 - 109,000; Full time

Job summary

A leading telecommunications provider is seeking an Administrative Assistant to support the Office of the CEO. This role involves managing calendars, organizing meetings, and providing reception support. The ideal candidate will have over 5 years of experience and a professional corporate image. The position offers a salary range of $73,000-$109,000 and a performance bonus of 10%. A flexible work environment and comprehensive benefits are also provided.

Benefits

Minimum 3 weeks of vacation

Flexible benefits plan

Career growth opportunities

Company matched pension program

Qualifications

• Ability to communicate in a professional manner.
• Willingness to work flexibly with changing priorities.
• Ability to anticipate needs and work independently.

Responsibilities

• Manage calendar scheduling including travel.
• Coordinate and conduct departmental meetings.
• Handle general inquiries and provide reception support.

Skills

Strong initiative

Interpersonal skills

Calendar management

Business writing skills

Education

5+ years of experience partnering with senior-level executives

Tools

Microsoft Office Suite

Google Suite

SAP

Concur

Workday

Job description

Overview

Administrative Assistant | Office of the CEO

Location: Vancouver, BC, CA

Jobs by Category: Operations

Job Function: Administrative

Status: Full Time

Schedule: Regular

Description

Be a part of a high-performance team that enables the success of our executive leadership team!

The Office of the CEO team is a fast-paced and dynamic team, working together closely to support the needs of the CEO and senior leadership team at TELUS. This team has a passion for supporting each other, learning new things and being flexible and adaptable to meet the moment. We are looking for a strong, driven Administrative Assistant with a broad track record for partnering with all levels of the organization to help senior leaders drive exceptional results, develop highly talented and engaged teams, and collaborate effectively.

As a proven achiever, polished professional and brand ambassador, you will provide a warm and friendly interaction with all internal and external stakeholders, ensuring accurate, efficient and timely follow-up to support their needs. This is a multi-faceted opportunity where you will have the opportunity to support various functions including Executive Assistant support, Flight Operations and Reception support. This role is based at our TELUS Garden location in Vancouver.

What you\'ll do in this role

• Collaborative Communicator: convey professionalism with all levels of management, senior executive management, internal and external stakeholders (orally, written and presentations)
• Strong Organizer: manage and prioritize calendar scheduling, including travel requirements, to ensure time is focused where it will have the most impact
• Proactive Self-starter: carry out special projects, as assigned and independently research, prioritize and follow up on status
• Meeting & Event Organizer: coordinate and conduct departmental meetings or team events
• Travel Support: Assist in managing pre- and post-flight administrative requirements, invoicing, payments, and other duties as required
• Reception Support: handle general inquiries and concerns with tact and diplomacy

Qualifications

What you bring

• Strong initiative, positive attitude, ability to use discretion and to work well with others
• Professional corporate image combined with strong interpersonal skills, and an ability to communicate in a professional manner with customers, team members at all levels in the organization, and partners (verbal and written)
• Ability to anticipate needs, work independently, and be decisive when necessary with minimal supervision
• Willingness to work in a role that requires high degree of flexibility in terms of rapidly changing priorities and reasonably broad scope of deliverables (i.e. pure administration to project management-type work)
• Excellent calendar management, planning/organizing, business writing and presentation skills
• Advanced knowledge of Microsoft Office Suite, Google Suite, and knowledge of Adobe PDF, SAP, Concur, Success Factors and/or Workday
• 5+ years of equivalent experience partnering with senior-level executives
• Incredible grit, drive for success, commitment to delivering on promised outcomes, and sense of humour
• You must be a good human, and committed to customer, community, team and serving with purpose

Great-to-haves

• Background in Sales and/or Technology industry
• Knowledge of project management discipline
• Ability to travel
• French or second language is an asset

Salary Range: $73,000-$109,000

Performance Bonus or Sales Incentive Plan: 10%

Actual total compensation will be determined based on factors such as knowledge, skills, performance and experience. In addition, TELUS offers rewarding benefits, which may vary per job function, such as:

• Comprehensive total rewards package highlighting competitive salary and bonus structures, minimum 3 weeks of vacation, and flexible benefits plan to meet the needs of you and your family
• Flexibility to work in-office, virtually or a combination of both
• Generous company matched pension and share purchase programs
• Opportunity to give back to communities in which we work, live and serve
• Career growth and learning & development opportunities to develop your skills
• And much more …

A bit about us

We’re a people-focused, customer-first, purpose-driven team who works together every day to innovate and do good. We improve lives through our technology solutions and foster a culture of innovation that empowers team members to solve complex problems and create remarkable human outcomes in a digital world.

You’ll find our engaging, high-performance culture personally fulfilling, professionally challenging, and financially rewarding. We’re committed to diversity and equitable access to employment opportunities based on ability. Your unique contributions and talents will be valued and respected here. When you join our team, you’re helping us make the future friendly.

Note for Quebec candidates: if knowledge of English is required for this position, it is because the team member will be asked, on a regular basis, to interact in English with external or internal parties or to use English applications or software as part of their tasks.

Operations

We’re the ones that design, build, repair and maintain the billions of dollars’ worth of the infrastructure that keeps more than 15.2 million Canadians connected.

We are honoured to be recognized

1.4M Days volunteered in our communities.

70% Team members that work at home or are mobile.

15.2 Million customers that TELUS is serving across Canada.

Accessibility

TELUS is proud to foster an inclusive culture that embraces diversity. We are committed to fair employment practices and all qualified applicants will receive consideration for employment.

We offer accommodation for applicants with disabilities, as required, during the recruitment process.