Administrative Assistant – Full Time

Solid State Pharma; Halifax; On-site; CAD 40,000 - 50,000; Full time

Job summary

A biotechnology company in Halifax is seeking a detail-oriented Administrative Assistant to support operations. The role involves managing daily tasks, maintaining records, and supporting the team across departments. Ideal for candidates with a post-secondary education in business administration and strong MS Office capabilities, the position offers a collaborative work environment.

Qualifications

• Post-secondary education in business administration or a related field.
• Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, etc.).
• Excellent communication and interpersonal skills.

Responsibilities

• Support daily operations such as answering calls and managing office supplies.
• Respond to administrative inquiries and manage internal communications.
• Maintain accurate records including vendor invoices and receipts.

Skills

Strong proficiency with Microsoft Office Suite

Excellent communication skills

Meticulous attention to detail

Ability to work collaboratively in a team

Education

Post-secondary education in business administration

Tools

Sage 50 accounting software

DOVICO software

Job description

Job Responsibilities

We are seeking a motivated and detail-oriented Administrative Assistant to support our fast-paced operations and growing team. Reporting to the Associate Director of Quality and Administration, this role is crucial in ensuring the smooth daily functioning of SSPI.

This position is ideal for someone who thrives in a dynamic, technical environment and is eager to contribute across departments.

• Support daily operations such as answering calls, scheduling, relaying memos, managing office supplies, and coordinating on-site visitors
• Respond to administrative inquiries and manage internal communications promptly
• Maintain accurate records including vendor invoices, receipts, and packing slips
• Record credit card transactions and schedule accounts payable using Sage 50 accounting software
• Provide clerical and administrative support to management
• Oversee employee time tracking via DOVICO software
• Assist in recruitment by coordinating interview logistics and candidate communication
• Liaise with vendors for office maintenance and facility-related matters
• Collaborate with the business team to prepare marketing materials
• Participate in the company’s Social Committee
• Perform additional administrative tasks as assigned

Education & Experience

• Post-secondary education in business administration or a related field
• Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, etc.)
• Excellent communication and interpersonal skills
• Meticulous attention to detail with solid grammar and punctuation
• Proven ability to work collaboratively in a team setting
• Bookkeeping knowledge or experience is preferred
• Familiarity with Sage 50 is a strong asset

Closing Date

Open until filled.