Administrative Assistant, Corporate Finance (Finance) (Telework/Hybrid)

Radio-Canada; Ottawa; Hybrid; CAD 50,000 - 65,000; Full time

Job summary

A leading Canadian broadcaster is seeking an Administrative Assistant for the Executive Director of Corporate Finance. The ideal candidate will provide comprehensive administrative support, manage complex schedules, and possess strong bilingual communication skills. This full-time position is in Ottawa, Ontario and requires at least 3 years of experience in an executive administration role. The company promotes diversity and inclusion in the workplace.

Qualifications

• 3+ years of administrative experience at the Executive level.
• Ability to manage confidential files and correspondences.
• Strong ability to handle multiple priorities and meet deadlines.

Responsibilities

• Manage complex emails, calendar, and agenda.
• Coordinate travel arrangements and expense reports.
• Prepare background materials for appointments and meetings.

Skills

Bilingual (English and French)

Administrative skills

Time management

Attention to detail

Communication skills

Education

University education or equivalent

Tools

G Suite

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

SAP/TEMS

Job description

Overview

Position Title: Administrative Assistant, Corporate Finance (Finance) (Telework/Hybrid)

Status Of Employment: Permanent

Position Language Requirement: English, French

Language Skills: English (Reading - Advanced), English (Speaking - Advanced), English (Writing - Intermediate), French (Reading - Advanced), French (Speaking - Advanced), French (Writing - Intermediate)

About CBC/Radio-Canada

At CBC/Radio-Canada, we create content that informs, entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values, which include creativity, integrity, inclusiveness and relevance.

Do you think you have the ability and drive to keep up with this exciting, ever-changing industry? Whether it be in front of the camera, on air, online or behind the scenes, you would be joining a team that thrives on making connections and telling stories that are important to Canadians.

Your role

We are looking for an enthusiastic and dynamic person to provide administrative support specifically for the Executive Director, Corporate Finance. You will be working in an ever-changing, fast paced and demanding environment where the ability to see the big picture, flexibility, juggle priorities and activities to meet short externally imposed deadlines is mandatory.

Responsibilities

• Complex emails, calendar and agenda management.
• Time management and preparation of necessary background materials prior to appointments and meetings.
• Travel arrangements and coordination of travel expense reports and tracking.
• File management and organization.
• Coordination of new hire administration / transactions and execution of orientation.
• Invoice management and budget tracking.
• Complete expense claims creation/validation for the Corporate Finance team.
• Assists with coordination, preparation and finalization of a variety of materials, including internal correspondence and presentations to senior management, the audit committee and external contacts.
• Anticipate and solve problems and handle critical tasks for the office of the Executive Director, as required, while maintaining a consideration for potential impact on other areas of the Corporation.
• Ensure information and inquiries are directed and processed quickly and efficiently.
• Support the Corporate Finance team with team meeting planning, coordination, and execution.
• Work with confidential and sensitive information.
• Manage all inventories for office supplies, equipment and related materials.
• Manage vacation, sick leave and special leave for all of Corporate Finance.
• Managing boardroom reservations and videoconference bookings.

We Are Looking For a Candidate With The Following

• University education or equivalent, as well as 3+ years in administrative experience at the Executive level.
• Must be fluently bilingual.
• Superior knowledge of and experience with computer applications; specifically, G Suite, Word, Excel, and PowerPoint.
• Knowledge of SAP/TEMS and LiveLink is an asset.
• General knowledge of CBC/Radio-Canada.
• Able to communicate clearly and effectively.
• Highly developed administrative and organizational skills.
• Be proactive, have sound judgment and initiative.
• Strong ability to handle multiple priorities, work under pressure and meet tight deadlines.
• Accuracy and attention to detail are essential.
• Manage confidential files and correspondences.
• Requires the ability to comprehend and act on complex and sensitive matters.
• Must be able to act independently.
• Professional tact and diplomacy are essential.
• Ability to work flexible hours and overtime (if required).

Candidates may be subject to skills and knowledge testing.

We thank all applicants for their interest, but only candidates selected for an interview will be contacted.

As part of our recruitment process, candidates who advance to the next step will be asked to complete a background check. This includes:

• A mandatory Criminal record check.
• Other background checks may be conducted based on the operational requirements of the position.

CBC/Radio-Canada is committed to being a leader in reflecting our country’s diversity. That’s because we can only create and tell the stories that connect Canadians, by having a workforce that mirrors the ever-changing makeup of our country. That’s why we, as an employer, value equal opportunity and nurture an inclusive workplace where our individual differences are not only recognized and valued, but also extend to and pervade all the services we provide as Canada’s public broadcaster. For more information, visit the Diversity and Inclusion section of our website. If you have accommodation needs at this stage of the recruitment process, please inform us as soon as possible by sending an e-mail to [e-mail].

You are invited to consult and familiarize yourself with our Code of Conduct, which can be found on our corporate website. All employees must adhere to the Code as a condition of employment. We also invite you to take a look at our policy on conflicts of interest. In the event that you become an employee, it will be important to inform us, as quickly as possible, of any situation that, because of your hiring, constitutes or could appear to constitute a conflict of interest.

Primary Location: 181 Queen Street, Ottawa, Ontario, K1P 1K9

Number Of Openings: 1

Work Schedule: Full time