Administrative Assistant / Adjoint(e) administrative

EXFO; Quebec; Hybrid; CAD 45,000 - 55,000; Full time

Job summary

A technology company located in Quebec is seeking an Administrative Assistant to join its Finance team. The ideal candidate will assist with payroll processing and support administrative operations. This position offers exposure to international transactions and a dynamic work environment. Candidates should be bilingual in French and English, with strong organizational skills. This is a full-time hybrid role, promoting work-life balance and continuous training.

Benefits

Access to continuous training

Flexible remote work

Access to wellness program

Qualifications

• Experience in payroll processing required.
• Excellent organizational skills and attention to detail.
• Ability to work in a dynamic environment and manage multiple priorities.

Responsibilities

• Assist with payroll processing and verification.
• Provide administrative support to the Finance department and Legal team.
• Manage internal and external communications.

Skills

Experience in payroll processing

Excellent organizational skills

Bilingualism (French and English)

Proficiency with Microsoft Office Suite

Job description

Administrative Assistant / Adjoint(e) administrative

Main locations: Quebec, Quebec, CA

Job Type: Full-time

Workplace type: Hybrid

Offer number: 5336

EXFO develops smarter test, monitoring and analytics solutions for the global communications industry. We are trusted advisers to fixed and mobile network operators, hyper‑scalers and leaders in the manufacturing, development and research sector. They count on us to deliver superior visibility and insights into network performance, service reliability and user experience. Building on over 35 years of innovation, EXFO’s unique blend of equipment, software and services enable faster, more confident transformations related to 5G, cloud‑native and fiber optic networks.

Since our beginnings in 1985, diversity has been one of EXFO’s core values, fostering an inclusive corporate culture. We welcome people with a wide range of skills and experience into a culture that values innovative ideas, teamwork, and a customer‑ and market‑focused approach. We seek the active contribution of everyone, with respect for the individual, the environment and the community. This is how we fulfill our purpose: to ensure the connected world meets the highest expectations, to bring together people, communities and businesses.

Summary Description

EXFO is looking for an Administrative Assistant and Payroll Support Agent to join its Finance team. The successful candidate will provide support to the payroll team for approximately 50% of their tasks, as well as to the legal and finance teams. This person will contribute to the smooth running of administrative operations and the accuracy of financial processes.

This position is an excellent opportunity to gain exposure to international transactions and to contribute to a team of experienced professionals!

Main Responsibilities

• Assist with payroll processing and verification.
• Provide administrative support to the Finance department and the Legal team.
• Prepare, update, and archive financial and legal documents.
• Manage internal and external communications (emails, calls, correspondence).
• Maintain confidentiality of sensitive information.
• Perform data entry tasks and generate reports as needed.

Required Skills

• Experience in payroll processing.
• Excellent organizational skills and attention to detail.
• Ability to work in a dynamic environment and manage multiple priorities.
• Proficiency with payroll systems and Microsoft Office Suite (Word, Excel, Outlook).
• Bilingualism (French and English) required.
• Discretion and adherence to confidentiality standards.

Why Join EXFO?

• Collaborative and innovative corporate culture.
• Stimulating, respectful, and people‑focused environment with international challenges.
• Access to continuous training.
• Flexible remote work and accommodating schedules (work‑life balance).
• Access to wellness program.

EXFO is an equal opportunity employer

Diversity is an asset that has made EXFO strong since its inception because it enriches us. For more information about diversity and inclusion at EXFO, read our DEI Statement.

For positions located in Quebec, the language requirement is French. However, in the context where the incumbent evolves in an international work environment and where the activities take place mainly outside Quebec, we favor bilingualism as a linguistic requirement.