Administrative Assistant 3

The Ottawa Hospital; Ottawa; On-site; CAD 45,000 - 60,000; Full time

Job summary

A major healthcare facility in Ottawa is seeking an Administrative Assistant to support its Digital Solutions Team. Responsibilities include managing schedules, coordinating meetings, and providing project support. The ideal candidate will have a two-year diploma in Office Administration, three years of office experience, and strong communication skills. Proficiency in Microsoft Office and Teams is essential. The role offers a comprehensive benefits package and opportunities for personal and professional development.

Benefits

Comprehensive benefits package

Defined Benefit Pension plan

Health and Wellness resources

Qualifications

• Three years of previous experience in office administration.
• Ability to work independently with minimal supervision.
• Eligible to work in Canada.

Responsibilities

• Support the Director of Enterprise Solutions and Director of Regional Digital Operations.
• Manage schedules and coordinate meetings.
• Handle correspondence and sensitive information.

Skills

Knowledge of Microsoft Office Suite

Strong communication skills

Problem solving skills

Interpersonal skills

Education

Two-year Community College Diploma in Office Administration

Tools

Microsoft Teams

Microsoft SharePoint

Job description

About The Ottawa Hospital

The Ottawa Hospital (TOH) is one of Canada’s largest learning and research multi‑campus hospitals. With more than 1,400 beds and approximately 17,000 staff, physicians, residents and volunteers, we deliver specialized care to the Eastern Ontario, Western Quebec and Eastern Nunavut regions. At The Ottawa Hospital, we don’t just serve our community, we belong to the community. That insight is at the heart of our ambitious plan to reshape the future of healthcare for our community.

From the compassion of our people to the relentless pursuit of new discoveries, The Ottawa Hospital never stops seeking innovative solutions to the most complex health care challenges while continually engaging with the community to support our vision to provide each patient with the kind of care and compassion we would want for our loved ones.

Working together with its research institute, the University of Ottawa, and other partners, the hospital is continually gaining national and international recognition for high‑quality patient care, teaching and research, while striving to meet the needs of the culturally diverse community we serve.

Position Information

Temporary position until November 30th, 2026 approximately with possibility of extension.

The Administrative Assistant is a member of the Digital Solutions Team and responsible for supporting the Director, Entreprise Solutions and Director, Regional Digital Operations. The role will be responsible for providing administrative and project support including managing schedules, coordinating meetings and events, developing communications, handling correspondence and sensitive information. This role requires regular liaising and collaborating with multiple hospitals and assisting with various administrative, project and strategic oriented tasks. This role requires keen attention to detail, ability to work independently and take initiative, strong communication skills, and adept prioritization skills when multitasking.

Rotation/Shifts

Days, 8 hour shifts.

• The Hospital reserves the right to change.

What You Will Bring

• Completion of Two (2)-year Community College Diploma in Office Administration, or equivalent;
• Three (3) years of previous experience in office administration;
• Knowledge of Microsoft Office Suite, including Word, Excel and PowerPoint;
• Knowledge of Microsoft Teams skills, including file management;
• Strong communication and interpersonal skills;
• Excellent problem solving and decision making skills;
• Excellent interpersonal and verbal communication skills required to interact with and relay messages to all levels of hospital staff, external contacts and the general public;
• Ability to deal tactfully and diplomatically when dealing with staff and the general public;
• Ability to work independently with minimal supervision;
• Eligible to work in Canada.

You will stand out with

• Knowledge in Microsoft SharePoint, including content creation and editing;
• Experience in office administration in a healthcare environment;
• Proficiency in English and French - oral expression (advanced level) and comprehension (advanced level).

What You Can Expect From Us

The Ottawa Hospital is committed to providing a healthy, safe, and inclusive work environment for everyone. We are driven by our purpose to provide each patient with the world‑class care, exceptional service and compassion we would want for our loved ones.

We offer an attractive and equitable compensation package including a comprehensive benefits package, a Defined Benefit Pension (DBP) plan, and insurance protection. We also offer discounts from choice providers on a variety of products and services.

The Ottawa Hospital provides various Health and Wellness resources as well as opportunities for personal and professional development opportunities from our in‑house Learning and Leadership Development team to help align your goals with your career objectives.

Interested? Apply today!

If you are passionate about what you do, motivated by improving the health of the community, excited by leading‑edge medical technology, and as committed to excellence, quality and patient safety as we are, we would like to hear from you. Please submit an on‑line application for the position you are interested in. We thank all those who apply but only those selected for further consideration will be contacted.

The Ottawa Hospital is an equal opportunity employer and is committed to providing an inclusive work environment. Candidates are encouraged to request accommodations throughout all stages of the recruitment process. These accommodation requests will be kept confidential. To request an accommodation or if you have any questions regarding accessibility, please contact [e-mail].