Administrative Assistant

Grant Thornton; Victoria; On-site; CAD 45,000 - 55,000; Full time

Job summary

A large professional services firm in Victoria, BC, is seeking an Administrative Assistant to support client services with high-quality deliverables. Responsibilities include data entry, e-filing tax returns, and maintaining client files. The ideal candidate has at least 1 year of experience and strong communication skills. Competitive salary and benefits offered.

Benefits

Profit sharing

Flex days

Wellness benefits

Work from anywhere in Canada in the summer

Qualifications

• Minimum 1 year of service experience in a busy professional environment.
• Excellent ability to learn new software and technology quickly.
• Ability to work effectively on multiple engagements simultaneously.
• Strong attention to detail and production of high-quality work.
• Ability to meet tight deadlines and work overtime when required.

Responsibilities

• Support the External Client Services team with high-quality deliverables.
• Format and assemble financial statements in compliance with standards.
• Enter and maintain client data using Microsoft Dynamics 365.
• E-file tax returns to meet deadlines.
• Communicate with clients for signing tax returns.

Skills

Client service mindset

Attention to detail

Verbal communication

Written communication

Tools

Microsoft Dynamics 365

Job description

Overview

Who we are
You know those big cities that still feel like small towns? Where everyones friendly and helps each other out? Thats like Doane Grant Thornton. Except here were all professionals and there isnt a mayor or a general store. What were trying to say is that were a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. Thats whats most important to us. Were building a thriving organization thats purpose driven and still want to remember what your favourite milkshake flavour is.

As an Administrative Assistant your responsibilities will include:

Responsibilities

• Working independently and within a team environment to support the External Client Services team within the Business Unit, Office and/or Service Line to produce high quality client deliverables
• Format and assemble electronic and/or paper financial statements (or other client deliverables) in compliance with Firm standards, ensuring a high level of attention to detail, proof-reading, and ensuring timely delivery
• Entering and maintaining client data using Microsoft Dynamics 365 software (D365), creating jobs in D365, rolling forward of jobs/files, and archiving as appropriate for the engagement
• E-filing tax returns to CRA to meet filing deadlines
• Communicating with clients when needed, to facilitate the signing of their tax return
• Participate in training to stay current with changes in software and processes
• Data entry and maintenance of paper and electronic files, in accordance with the Firms document retention and destruction policies and procedures
• Preparing and editing correspondence, reports, proposals, and other documents
• Prepare invoices using Grant Thorntons systems and in accordance with the terms of the engagement, including sending invoices to clients, as well as following up on AR when appropriate
• Scanning documents and embedding in electronic file, sending, and receiving documents electronically to clients through various secure file transfer platforms, ensuring confidentiality of sensitive information
• Coordinating external/internal appointments and meetings
• Supporting the Firms professional image and culture by demonstrating professional behaviour and building positive professional relationships
• This role will involve being a backup person to cover reception responsibilities, in addition to the regular administrative responsibilities
• General administrative duties including, but not limited to answering calls, filing, photocopying, scanning, welcoming clients/colleagues at front desk and organizing couriers
• Other duties as required

Doane Grant Thornton
If youre a bit like us, youre driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you1 work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well thats when the magic happens!

Want to learn more about who we are and how we live our purple every day? Read our colleagues stories at www.discoveryourpurple.ca

Think you1 got what it takes to be an Administrative Assistant? Like the colour purple? Great. Heres a few more boxes we1re also hoping you can tick:

• Minimum 1 year of service experience in a busy professional environment
• Excellent ability to learn new software and technology systems quickly
• Ability to work effectively on multiple engagements at the same time
• Strong attention to detail and consistent production of high-quality, technical work
• Ability to work effectively within tight timelines in a deadline-driven environment
• Availability to work overtime as required, with a specific focus on the months of February, March, April, and June (although overtime may be required at other times in the year based on business needs).
• Exceptional client service mindset
• Excellent verbal and written communication skills
• Solid business acumen with strong interpersonal skills and demonstrated ability to build positive professional relationships
• Knowledge of accounting industry an asset
• Experience with CRM tool considered an asset

At Doane Grant Thornton weein focused on making a difference in the lives of our clients, our colleagues and our communities. Thats our purpose. Or, as we like to say, living our purple.

Whats in it for you

Whats in it for you?

Profit sharing, Flex days, RRSP contributions, Firmwide holiday closure, Wellness benefits, Concierge-like benefits, Work from anywhere in Canada in the summer for 4 weeks, and more!

*This role is required to be in-office 5 days per week.

Are you ready to Discover Your Purple?

At Doane Grant Thornton, were committed to ensuring our compensation practices are fair, equitable and competitive. To get the conversation started, were happy to share that our current base salary for this role ranges from $45,000-$55,000 in Victoria, BC. If this role is available in another location(s), the associated salary range in that location(s) may vary based on relevant factors, including geography.