administrative assistant

Celtic Infotech Ltd.; Surrey; On-site; CAD 40,000 - 50,000; Full time

Job summary

A technology services company in Metro Vancouver is seeking an administrative professional to coordinate seminars and handle office procedures. The candidate should have 1-2 years of experience, excellent multitasking abilities, and a client-focused mindset. This permanent position offers 40 hours of work per week in an organized and fast-paced environment.

Qualifications

• 1 year to less than 2 years of experience in an administrative role.
• Ability to work under pressure.
• Experience handling repetitive tasks.

Responsibilities

• Arrange and co-ordinate seminars and conferences.
• Record and prepare minutes of meetings.
• Establish office procedures and routines.

Skills

Multitasking

Attention to detail

Organizational skills

Client focus

Flexibility

Reliability

Education

College / CEGEP

Job description

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Qualifications

• Education : College / CEGEP
• Experience : 1 year to less than 2 years
• Work Term : Permanent
• Work Language : English
• Hours : 40 hours per week

Work conditions and physical capabilities

• Work under pressure
• Attention to detail
• Repetitive tasks

Personal suitability

• Ability to multitask
• Flexibility
• Organized
• Accurate
• Client focus
• Reliability