administrative assistant

Government of Canada; Salmon Arm; On-site; CAD 50,000 - 70,000; Full time

Job summary

A public sector organization located in the Columbia-Shuswap Regional District of Canada is seeking a skilled individual for an HR role. Responsibilities include coordinating the HR department, assisting with staff consultations, and managing daily operations. The ideal candidate will possess a Bachelor's degree and relevant experience in human resources and administration. Benefits include group insurance and employer-funded training. This position requires on-site work only, with no remote options available.

Benefits

Group insurance benefits

Learning/training paid by employer

Team building opportunities

Qualifications

• 1 to 2 years of relevant experience.
• Bondable with a criminal record check required.
• Experience in purchasing, procurement, and contracts.

Responsibilities

• Assist with staff consultation and grievance procedures.
• Coordinate the HR department activities to meet goals.
• Plan and control budget and expenditures.

Skills

Excellent oral communication

Excellent written communication

Ability to multitask

Attention to detail

Time management

Client focus

Education

Bachelor's degree

Tools

Google Docs

MS Excel

MS PowerPoint

MS Word

Job description

Overview

Languages: English

Education

• Bachelor's degree
• or equivalent experience

Experience

1 year to less than 2 years

On Site

Work must be completed at the physical location. There is no option to work remotely.

Asset languages

• Vietnamese

Responsibilities

• Assist with staff consultation and grievance procedures
• Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
• Coordinate the flow of information within the team
• Direct and control daily operations
• Direct staff
• Evaluate daily operations
• Motivate staff
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Plan and organize daily operations
• Supervise other workers
• Train staff
• Establish and implement policies and procedures
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Oversee the preparation of reports
• Advise senior management
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Recruit and hire workers and carry out related staffing actions
• Recruit and hire staff
• Maintain and manage digital database
• Coaching
• Consult with clients after sale to provide ongoing support

Supervision

• 3-4 people
• Staff in various areas of responsibility

Computer and technology knowledge

• Google Docs
• MS Excel
• MS PowerPoint
• MS Windows
• MS Word
• Social Media
• Adobe Acrobat Reader
• Google Drive
• Electronic mail

Technical terminology

• Business

Area of work experience

• Purchasing, procurement and contracts

Type of industry experience

• Food

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Financial statements
• Invoices
• Project management
• Business process management
• Facility management

Security and Safety

• Bondable
• Criminal record check

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner

Benefits Financial benefits

• Group insurance benefits

Other benefits

• Learning/training paid by employer
• Other benefits
• Team building opportunities