Administrative Assistant

Interpro Recycling; Regina; On-site; CAD 30,000 - 60,000; Full time

Job summary

A waste management company in Regina is seeking an Administrative Assistant to provide essential support in communication and clerical duties. Your responsibilities will include managing phone calls, responding to inquiries, and maintaining accurate records. Ideal candidates will have a high school diploma, strong knowledge of Microsoft Office, and excellent organizational skills. This role offers competitive wages and benefits including medical coverage and a wellness program.

Benefits

Competitive wages

Family medical and dental coverage

Paid vacation

Tuition reimbursement

Wellness program

Qualifications

• Minimum of 2-3 years of progressive experience in the administration field.
• Accounts payable experience is considered an asset.
• Ability to work independently and as part of a team.

Responsibilities

• Direct incoming phone calls and respond to inquiries.
• Manage meeting schedules and create recordkeeping systems.
• Prepare and reconcile invoices and vendor accounts.

Skills

Proficient in Microsoft Office tools

Excellent organizational skills

Interpersonal communication

Problem-solving skills

Education

High school diploma or equivalent

Tools

Enterprise-level financial record-keeping software

Job description

Interpro Recycling offers a collaborative environment where teamwork, problem solving and continuous growth drive success for the business and its employees.

Interpro Recycling is committed to maintaining a safe, healthy and injury-free environment. It is required for all jobs.

Job Description and Responsibilities

This role is essential in providing support to team members and ensuring smooth business communication across the organization. Key responsibilities include directing incoming phone calls to the appropriate personnel, promptly responding to inquiries, and efficiently managing meeting schedules to optimize productivity.

In addition to performing general clerical duties within the department, the individual will be responsible for creating and maintaining comprehensive recordkeeping systems that ensure easy access to important information. They will also schedule appointments, take accurate messages for staff members, and facilitate effective communication with clients, enhancing the overall client experience and fostering positive relationships.

Shift: Tuesday to Saturday

• Tuesday to Friday: 8:30 AM to 5:00 PM
• Saturday: 7:30 AM to 4:00 PM

• Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices
• Reconciles processed work by verifying entries and comparing system reports to balances
• Verifying vendor accounts by reconciling monthly statements and related transactions
• Maintain employee files & training documentation and book keeping & filing
• Answering phone and directing calls regarding general inquiries, bin program, pricing, etc.
• Data entry/maintain various spreadsheets and cheque runs (weekly, monthly, as needed)
• Coverage for absences (breaks and days off, etc.) for the scale operator
• Performs other duties as they might be assigned

Requirements

• High school diploma or equivalent
• Minimum of 2-3 years’ progressive experience in the administration field
• Accounts payable experience is considered an asset
• Proficient in Microsoft Office tools such as MS Word, Excel, and PowerPoint
• Ability to use enterprise-level financial record-keeping software systems, spreadsheets, and email applications
• Ability to work independently and as part of a team
• Ability to complete a high volume of work within deadlines
• Excellent organizational and time management skills
• Excellent interpersonal, oral, and written communication skills
• Good problem-solving skills
• Excellent knowledge of basic accounting concepts and strong attention to detail
• Must have reliable transportation as the job site is not accessible by transit

Compensation and Benefits

• Competitive wages and bonus opportunities
• Family medical, dental, and prescription coverage at minimal employee cost
• Short and long term disability programs
• Competitive retirement plans
• Flexible Spending and Health Savings Accounts
• Employer-provided and Voluntary Life Insurance options
• Paid vacation and recognized statutory holidays
• Apprenticeship and career advancement within the company
• Tuition reimbursement
• Wellness program

While we thank all those who apply, only those being actively considered for employment will be contacted.

Equal Opportunity Employer

Orion Steel Group, L.L.C is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.

Orion Steel Group, L.L.C is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities.

If you need special assistance or an accommodation while seeking employment, please email [e-mail] or call: [phone]. We will make a determination on your request for reasonable accommodation on a case-by-case basis.

Join a team that manufactures excellence, drives success and builds careers!