Administrative Assistant

NORTH EASTERN TRUCKING INC; Hamilton; On-site; CAD 60,000 - 80,000; Full time

Job summary

A transportation company based in Hamilton, Ontario, is seeking an experienced HR Coordinator to oversee the HR department's activities and ensure operational goals are met. The role requires a Bachelor's degree or equivalent and at least 5 years of experience. Responsibilities include managing HR projects, coordinating training, supervising staff, and ensuring compliance with regulatory standards. Strong communication skills, multitasking abilities, and proficiency in MS Office are essential for success in this fast-paced environment.

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Assist with staff consultation and grievance procedures.
• Coordinate the activities of the HR department to meet organizational goals.
• Direct and control daily operations.
• Evaluate daily operations.
• Plan and control budget and expenditures.
• Manage training and development strategies.
• Supervise office and volunteer staff.

Skills

Ability to multitask

Excellent oral communication

Excellent written communication

Flexibility

Team player

Reliability

Time management

Dependability

Education

Bachelor's degree or equivalent experience

Tools

MS Excel

MS Outlook

MS PowerPoint

MS Word

MS Office

Job description

Overview

Languages: English

Education

• Bachelor's degree
• or equivalent experience

Experience

5 years or more

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Assist with staff consultation and grievance procedures
• Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
• Coordinate the flow of information within the team
• Direct and control daily operations
• Direct staff
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Plan and organize daily operations
• Review HR projects to assure compliance with laws and regulations
• Establish and implement policies and procedures
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Oversee the preparation of reports
• Arrange travel, related itineraries and make reservations
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
• Supervise office and volunteer staff

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• MS Office

Additional information

Transportation/travel information

• Own transportation

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Team player
• Reliability
• Time management
• Dependability