Administrative Assistant

Kingston Midstream; Estevan; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading energy company in Estevan is seeking an Office Administrative Assistant to support its operations. The role involves front-desk reception, managing supplies, and providing administrative assistance. The ideal candidate should have prior administrative experience, strong MS Office skills, and exceptional organizational abilities. This role offers a chance to be the welcoming face of the office, ensuring a positive experience for employees and visitors alike.

Qualifications

• Previous experience in a front desk or administrative role considered an asset.
• MS Suite intermediate skills in Word, PowerPoint, Outlook, Excel, and MS Teams.
• Ability to communicate with a variety of groups such as leaders, vendors, and employees.

Responsibilities

• Manage inventory for office supplies and food supplies.
• Welcome visitors and guide them through safety protocols.
• Provide various administrative support to other departments as required.

Skills

Front desk experience

Intermediate MS Suite skills

Strong organizational skills

Excellent communication skills

Education

Post secondary degree or diploma

Tools

MS Office Suite

SharePoint

Job description

Posted Friday, February 6, 2026 at 9:00 a.m. | Expires Tuesday, February 24, 2026 at 8:59 a.m.

Job Overview

We are currently recruiting for an Office Administrative Assistant to support our Estevan Office with a diverse set of duties including front-desk reception, general administration, office coordination and event planning. In this position, you will be the welcoming face to employees and visitors ensuring a great first experience.

Position Responsibilities

• Clean, maintain and organize kitchens and meeting rooms including refrigerators, microwaves, and coffee machines
• Manage inventory for coffee supplies, office supplies and food supplies
• Provide mail and courier support for office
• Welcome visitors and guide them through safety protocols
• Assist with inquiries and requests from employees and visitors
• Complete Open Invoice coding for Operations / Finance
• Support the Pipeline Operations & Maintenance Services Monday Morning Meetings, attend meetings, record minutes for distribution electronically
• Administrator On-Call schedule
• Administration of staff and phone lists
• Administrate mobile door access to the Estevan office when required
• Coordinate monthly office and department lunches as needed
• Support United Way as needed
• Provide various administrative support to other departments as required
• Adherence to all company policies, guidelines and procedures

Skills and Qualifications

• Previous experience in a front desk or administrative role considered an asset
• Post secondary degree or diploma considered an asset
• MS Suite intermediate skills in Word, PowerPoint, Outlook, Excel, and MS Teams
• SharePoint experience would be considered an asset
• Must be able to lift and carry up to 25 pounds, bending to move items/files as well as use step stools/ladders
• Ability to communicate with a variety of groups such as leaders, vendors, and employees
• Detail oriented with strong organizational skills
• Problem solving and analytical skills
• Ability to think critically and efficiently
• Exceptional capabilities when handling sensitive and confidential information with discretion
• Excellent verbal and written communication skills

We thank all interested candidates; however, only qualified candidates will be contacted, please submit your cover letter and resume on our Careers page.