administrative assistant

E & J Canadian Placement International Inc.; Edmonton; On-site; CAD 35,000 - 45,000; Full time

Job summary

A Canadian recruitment agency is looking for an office administrator to coordinate daily operations, handle customer service tasks, and manage office supplies. The ideal candidate must have a secondary school graduation certificate, and 1-2 years of experience in a similar role. Proficiency in MS Office and excellent communication skills are required. This position offers opportunities to work independently in a fast-paced environment.

Qualifications

• 1 year to less than 2 years of relevant experience.
• Ability to work independently and under pressure.
• Flexibility and strong judgement are essential.

Responsibilities

• Arrange and coordinate seminars and conferences.
• Direct and control daily operations of the office.
• Compile data, statistics, and prepare minutes of meetings.

Skills

Multitasking

Excellent oral communication

Excellent written communication

Organized

Team player

Attention to detail

Education

Secondary (high) school graduation certificate

Tools

Google Docs

MS Excel

MS PowerPoint

Accounting software

Quick Books

Job description

• Work Term : Permanent
• Work Language : English
• Hours : 30 hours per week
• Education : Secondary (high) school graduation certificate
• Experience : 1 year to less than 2 years
• or equivalent experience

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Direct and control daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks

Computer and technology knowledge

• Google Docs
• MS Excel
• MS PowerPoint
• MS Windows
• MS Word
• Accounting software
• MS Office
• Quick Books
• Electronic mail

Security and safety

• Criminal record check

Transportation / travel information

• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large caseload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner