Administrative assistant

multi gestion jjp; Capitale-Nationale; On-site; CAD 36,000 - 48,000; Full time

Job summary

multi gestion jjp is seeking an office administrator to support daily operations in a French-speaking environment. The role involves organizing tasks, maintaining records, handling inquiries, and supporting clients post-sale. Strong communication and organizational skills are essential for success.

Responsibilities include scheduling, contracts, data entry, bookkeeping basics, and inventory management, with a focus on accuracy and timely reporting in a Permanent position.

Qualifications

• No degree required
• 2-3 years of experience
• French language work environment

Responsibilities

• Evaluate daily operations
• Plan and organize daily operations
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay calls/messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Set up and maintain manual and computerized information filing systems
• Perform data entry
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support

Skills

Excellent oral communication

Excellent written communication

Judgement

Organized

Client focus

Reliability

Time management

Dependability

Due diligence

Education

No degree

Job description

Job description

• Education:
• Expérience:

Education

• No degree, certificate or diploma

Tasks

• Evaluate daily operations
• Plan and organize daily operations
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Set up and maintain manual and computerized information filing systems
• Perform data entry
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks

Personal suitability

• Excellent oral communication
• Excellent written communication
• Judgement
• Organized
• Client focus
• Reliability
• Time management
• Dependability
• Due diligence

Screening questions

• Are you currently a student?
• Do you have experience working in this field?
• Do you meet the language requirements listed in the job posting for the position (English or French)?

Experience

• 2 years to less than 3 years

Employment terms options

• Flexible hours
• Morning
• Day
• Durée de l'emploi: Permanent
• Langue de travail: Français
• Heures de travail: 35 hours per week